Attendance Clerk

Job Description

Attendance Clerk | Saddleback Valley Unified School District

The Tone:
This is a full-time attendance clerk role at La Paz Intermediate School, part of the Saddleback Valley Unified School District, located in South Orange County, California. The district is a large public school system dedicated to educating approximately 23,000 students across 33 school sites, spanning from preschool through adult education. This entry-level clerical position is fundamental to the school’s operations, focusing on the precise accounting of student enrollment and attendance in strict accordance with state regulations. The role directly contributes to the smooth functioning of the school environment, ensuring compliance and providing crucial support for both administrative tasks and student well-being.

The TL;DR
• Role: Early Career
• Type: Full Time
• Location: In-person, Mission Viejo, CA
• Pay: $43170–$55199 hourly
• Mission: Owns the accurate accounting of student enrollment and attendance in accordance with state rules and regulations, ensuring compliance and supporting daily school operations.
• Tech Stack: automated attendance accounting system

What You’ll Actually Do
• Student Attendance Accounting: Primarily perform the precise accounting of student enrollment and daily attendance, ensuring full compliance with state rules and regulations. This involves monitoring student presence and recording absences accurately.
• Communication & Coordination: Serve as a key communicator, engaging with staff, students, and parents regarding attendance issues, providing necessary information, and resolving related inquiries.
• Automated System Operation: Efficiently operate and manage the automated attendance accounting system to input data, retrieve information, and generate reports.
• General Clerical Support: Provide essential general clerical functions to support the overall administrative needs and daily operations of La Paz Intermediate School.
• Student Health & Records Assistance: Assist in maintaining and managing student health care records and other student-related documentation, contributing to student well-being and administrative organization.

The Must-Haves
• Background: This is an entry-level clerical position within a school district, primarily focused on administrative support related to student attendance. A District-approved First Aid certificate is a mandatory requirement, and must be attached to the application for consideration. Online certificates will not be accepted.
• Experience: Applicants for this entry-level role are assessed for prior experience, which will influence salary placement. The position requires a foundational understanding of clerical duties and the ability to learn and operate specific automated systems. No specific years of experience are strictly mandated, but verified previous experience can affect starting pay steps (A-C for external candidates).
• Skills: Proficiency in accurate record-keeping and data entry for student attendance; strong communication skills for interacting with diverse groups including students, parents, and school staff; ability to operate and learn automated accounting software; and competence in general office administration tasks.