AP/AR Specialist

Job Description

AP/AR Specialist | Allied Benefit Systems

The Tone:
Allied Benefit Systems is a company specializing in benefit systems, operating with a remote-friendly culture that provides flexibility and comfort for its employees. This full-time AP/AR Specialist role is critical for the financial health of the organization, ensuring all payments are collected on time, transactions are accurately verified and recorded, and account discrepancies are promptly resolved. The specialist will also play a key part in securely managing all financial movements, including navigating and documenting unique billing situations and custom payment arrangements. To support a smooth remote work experience, a reliable internet connection with specified speeds is essential.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote
• Mission: This role is dedicated to ensuring timely payment collection and maintaining accurate financial records for the company’s accounts payable and receivable operations.
• Tech Stack: QicLink, Microsoft Office (Word, Excel, Access, Power Point), Great Plains (preferable)

What You’ll Actually Do
• Daily Cash Management: Precisely perform daily cash management duties, which encompass recording bank deposits, updating and distributing cash flows, and accurately posting cash entries to the accounts receivable ledger.
• Accounts Receivable Oversight: Maintain comprehensive accounts receivable records to ensure that aging reports are current, credits and collections are appropriately applied, uncollectible amounts are properly accounted for, and any miscellaneous differences are cleared.
• Client Collections: Proactively monitor and manage accounts receivable, engaging with clients via email to facilitate timely collections of outstanding payments.
• Payables Processing: Execute weekly Payables transactions with accuracy and efficiency, utilizing QicLink and any other relevant applications to complete these financial operations.
• Discrepancy Resolution: Research and promptly resolve any payment discrepancies that arise, and effectively communicate findings, including the identification of slow-paying clients, to the management team.

The Must-Haves
• Background: High school Diploma or equivalent is a fundamental educational requirement for this entry-level role, coupled with foundational knowledge in Accounts Payable and Accounts Receivable principles.
• Experience: Requires 1 to 2 years of direct experience performing AP/AR functions within a professional setting.
• Skills: Demonstrated proficiency in Microsoft Office applications, including Word, Excel, Access, and Power Point, is essential. Candidates must also possess the ability to work effectively both independently and collaboratively as part of a team, coupled with strong communication and customer service skills as outlined in the competencies.
• Bonus: Prior experience with Great Plains or other established accounting software applications is preferred.