Administrative Assistant – Executive Support

Job Description

Administrative Assistant to Head of Distribution & Network Strategy | U.S. Bank

The Tone:
This is a full-time role at U.S. Bank, located in Minneapolis, Minnesota. U.S. Bank focuses on helping customers and businesses make better financial decisions and enabling communities to grow and succeed. This role is crucial because it goes beyond traditional administrative support, allowing someone to contribute to high-impact strategic work. The Administrative Assistant will be the executive’s right hand, keeping them on track, anticipating needs, and proactively managing what’s ahead, acting as the engine behind their success.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person – Minneapolis, Minnesota, USA

• Team: Supporting the Head of Distribution & Network Strategy
• Mission: To keep an executive on track, anticipate needs, proactively manage what’s ahead, and make things run smoothly.
• Tech Stack: Microsoft products (Teams, PowerPoint, Excel), AI, other business tools

What You’ll Actually Do
• Priorities: Manage executive priorities, track strategic initiatives and action items, and ensure follow-through across a broad network of stakeholders and business partners.
• Scheduling: Manage complex calendars and scheduling for the executive.
• Expenses: Oversee and process expense reports.
• Presentations: Coordinate meetings, prepare executive-level presentations, interact with cross-functional teams, and synthesize complex business topics into clear narratives for senior leadership.
• Projects: Work on highly visible projects, some of which may be technical in nature or involve data, and provide program management support.

The Must-Haves
• Background: Experience in administrative and support staff activities. A high school diploma or equivalent is required.
• Experience: 5+ years of experience in administrative and support staff activities.
• Skills: Exceptional organization and planning to manage multiple calendars and deadlines; proven ability to develop executive-level content including presentations and strategic materials; strong verbal and written communication skills for interacting with team members and senior leadership; demonstrated proactive problem-solving, critical thinking, and the ability to navigate ambiguity; strong technical proficiency in Microsoft products (Teams, PowerPoint, Excel), AI, and other business tools.
• Bonus: A bachelor’s degree is preferred; some experience in Finance is preferred.