Administrative Assistant (Community Engagement & Outreach)

Job Description

Administrative Assistant (Community Engagement & Outreach) | City of Charlottesville

The Tone:
This is a full-time, non-exempt role at the City of Charlottesville, located in Charlottesville, VA. The City operates as a local government agency, providing essential services and programs to its community. This Administrative Assistant role is crucial for supporting the Charlottesville Police Department’s community engagement and outreach initiatives, acting as a vital link between the department and its residents to build positive relationships and facilitate community involvement in events. The position performs administrative and clerical work under immediate supervision, contributing significantly to departmental operations and community relations.

The TL;DR
• Role: Full Time
• Type: Full-time, non-exempt
• Location: Charlottesville, VA (In-person)
• Pay: $22.10–$27.17 hourly
• Team: Reports to departmental leadership; specifically supports Community Engagement and Outreach Initiatives within the Charlottesville Police Department.
• Mission: To provide essential administrative and logistical support for community engagement, outreach, and event coordination, fostering strong relationships between the Police Department and the community.
• Tech Stack: Microsoft Office Suite, standard office equipment and telephone, related software and hardware, agency systems and software

What You’ll Actually Do
• Initiative Support: Support the development and planning of new and existing department outreach initiatives, assisting with their implementation.
• Community Liaison: Serve as a liaison between the Police Department and community members, groups, and organizations, coordinating their involvement in events.
• Event Logistics: Assist with event logistics, including coordinating supplies, and supporting event setup and breakdown for CPD-sponsored activities.
• Administrative Operations: Perform responsible administrative and routine clerical work such as database entry, file maintenance, correspondence, and managing office operations like invoice processing.
• Program Promotion: Assist with promoting department/city programs and activities, maintaining and updating websites, and developing outreach materials.

The Must-Haves
• Background: Associate degree or some college-level coursework in a related area, or a High School Diploma or GED. Requires knowledge of office management and administrative practices.
• Experience: At least 2 years of related experience if possessing a High School Diploma or GED; an equivalent combination of education and experience may be considered.
• Skills: Proficiency with Microsoft Office Suite; intermediate reading and writing skills for clear and concise communication; strong organization and time management abilities; and the capacity to maintain accurate files and databases.
• Bonus: Knowledge of local government agencies and policies; a valid Virginia Driver’s License with an acceptable driving record.