Administrative Assistant (Accounting Focus)

Job Description

Administrative Assistant (Accounting Focus) | VTE CONSULTING, LLC

The Tone:
This is a full-time, on-site role at VTE CONSULTING, LLC, located in Hialeah, FL. VTE CONSULTING, LLC is a professional consulting company based in Hialeah, Florida, committed to delivering tailored solutions and high-quality services. This position is essential for maintaining the efficiency, professionalism, and smooth operation of the office, ensuring business objectives are met through daily administrative functions and essential support.

The TL;DR
• Role: Full Time
• Type: In-person
• Location: Hialeah, FL

• Mission: This person solves the challenge of maintaining office efficiency and provides essential administrative and accounting-focused support.
• Tech Stack: Microsoft Office Suite (Word, Excel, Outlook)

What You’ll Actually Do
• Clerical Management: Manage day-to-day clerical tasks, including meticulous scheduling of appointments, professional management of correspondence, and oversight of general office operations.
• Executive Support: Provide comprehensive executive administrative support to management and various team members, ensuring their needs are met efficiently.
• Communication Handling: Handle all incoming phone calls with professionalism and exceptional phone etiquette, accurately routing calls and taking messages as required.
• Process Maintenance: Ensure seamless office processes are maintained, actively contributing to an organized, productive, and efficient work environment.
• Operational Support: Support the overall smooth function and operational excellence of the business through effective communication and strong organizational practices.

The Must-Haves
• Background: High school diploma or equivalent is required. Focus on administrative assistance within an accounting environment.
• Experience: Proven proficiency in administrative assistance, executive administrative support, and clerical tasks, including accurate document preparation and meticulous record keeping.
• Skills: Exceptional organizational, scheduling, and time management capabilities. Excellent written and verbal communication skills with professional phone etiquette. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to prioritize tasks, manage multiple responsibilities, and exhibit a high degree of accuracy and attention to detail, particularly in accounting-focused tasks.
• Bonus: Additional certifications or an Associate’s Degree in Business Administration are highly preferred.