Administrative Assistant

Job Description

Administrative Assistant | Robert Half

The Tone:
This is a contract-to-permanent Administrative Assistant position at Robert Half, located in Indianapolis, Indiana. Robert Half is recognized as the world’s first and largest specialized talent solutions firm, dedicated to connecting highly qualified job seekers with significant opportunities at reputable companies. The firm provides a comprehensive range of placement solutions, including contract, temporary, and permanent roles across various professional domains, such as finance and accounting, technology, marketing and creative, legal, and administrative and customer support. In this role, the Administrative Assistant will play a pivotal part in ensuring the smooth day-to-day operations of the Indianapolis team by providing essential support across multiple departments. This position is vital for contributing to the overall efficiency and organizational growth within a creative environment, while also benefiting from Robert Half’s commitment to competitive compensation, benefits, and free online training for professionals.

The TL;DR
• Role: Early Career
• Type: Contract to permanent
• Location: In-person, Indianapolis, IN

• Team: Supports multiple departments, leadership, team members, and directly assists the President.
• Mission: Ensure smooth day-to-day operations by providing essential administrative support to various departments and executive functions.
• Tech Stack: Adobe, Canva

What You’ll Actually Do
• HR Coordination: Coordinate HR activities, including recruitment, scheduling, and other related administrative tasks.
• Records & Data Management: Perform accurate data entry, filing, and meticulous document proofreading to maintain organized records.
• Office Operations: Manage comprehensive office tasks such as scheduling appointments, coordinating calendars, arranging travel plans, and monitoring supply inventory to ensure a welcoming workspace.
• Executive Assistance: Provide direct administrative support to leadership, team members, and specifically the President, to streamline executive functions.
• Customer Relations: Deliver outstanding customer service by promptly and professionally responding to all inquiries.

The Must-Haves
• Background: Candidates must possess proven experience in administrative support roles, complemented by a creative and design background with familiarity in tools like Adobe and Canva.
• Experience: Required skills include proficiency in managing inbound calls and capably providing receptionist duties, alongside strong data entry skills demonstrating a high level of accuracy.
• Skills: Essential skills encompass excellent organizational and time-management abilities, strong verbal and written communication, a high level of professionalism, keen attention to detail, and the ability to work collaboratively in a bustling environment.