Administrative Assistant

Job Description

Administrative Assistant | Robert Half

The Tone:
This is a contract position with Robert Half, located fully onsite in Deptford, New Jersey. Robert Half is the world’s first and largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at great companies across various sectors. This Administrative Assistant role is vital for providing essential support across administrative, marketing, and data management functions. The individual in this position will ensure smooth operations, accurate record-keeping, and effective communication within the team and with external contacts.

The TL;DR
• Role: Early Career
• Type: Contract
• Location: In-person, Deptford, NJ
• Team: Supports a team and General Manager.
• Mission: This role ensures the efficient and accurate management of administrative tasks, data, and communications to support team operations.
• Tech Stack: Microsoft Office (Word, Excel, Outlook), Yardi

What You’ll Actually Do
• Database Management: Maintain and update tenant and vendor databases to ensure accurate and current information.
• Documentation Coordination: Prepare, review, and coordinate lease documentation and all related reports.
• Support Marketing & Events: Assist in the planning and execution of marketing initiatives and various events.
• Communication Hub: Serve as a primary point of contact for communication with tenants and vendors, and manage all incoming correspondence and calls.
• General Administrative Support: Provide comprehensive administrative assistance, including accurate data entry and supporting the General Manager and other team members with various duties.

The Must-Haves
• Background: Individuals with a foundational understanding of administrative processes and office support.
• Experience: At least 1 year of experience in an administrative or office support role.
• Skills: Proficiency in Microsoft Office applications (Word, Excel, Outlook), excellent communication and interpersonal skills, strong organizational and time management abilities, and a detail-oriented, customer-focused mindset.
• Bonus: Familiarity with Yardi software is a strong advantage.