Administrative Assistant

Job Description

Administrative Assistant | Precision Medicine Care (PMC®)

The Tone:
This is a full-time, on-site role at Precision Medicine Care (PMC®), located in Germantown, MD. PMC® is an organization focused on advancing precision medicine, aiming to translate innovative solutions into routine clinical practice and improve patient care on a large scale. This role is crucial for supporting executive leadership and operational functions, facilitating communication, and assisting with vital documentation and compliance activities within a regulated healthcare setting.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: On-site, Germantown, MD
• Team: Supports executive leadership and operational functions.
• Mission: This person ensures efficient executive and operational support, facilitates communication, and aids in critical documentation and compliance within a regulated healthcare environment.
• Tech Stack: Microsoft Office Suite, standard business software.

What You’ll Actually Do
• Executive Support: Provide comprehensive administrative and executive support, including managing calendars, coordinating meetings, and arranging travel for leadership.
• Documentation & Reporting: Prepare and format various documents such as reports, correspondence, presentations, and internal documentation for internal and external use.
• Regulatory Compliance: Maintain precise records and filing systems related to regulatory submissions (e.g., FDA), licensing, and general compliance requirements.
• Office & Stakeholder Coordination: Serve as the primary professional point of contact for internal and external stakeholders, managing communications, phone calls, and visitor greetings.
• Operational Assistance: Assist with general office operations and workflow coordination, ensuring smooth day-to-day functions while handling confidential information discreetly.

The Must-Haves
• Background: Professional background in administrative or executive support roles.
• Experience: Proven administrative or executive assistant experience, demonstrating the ability to support leadership and operational functions.
• Skills: Strong organizational and time-management abilities with exceptional attention to detail; excellent verbal and written communication skills; proficiency in Microsoft Office Suite and standard business software; capacity to handle sensitive and confidential information.
• Bonus: Experience specifically within the healthcare, biotechnology, life sciences, or other regulated industries.