Administrative Assistant

Job Description

Administrative Assistant | Charter Schools USA (CSUSA)

The Tone:
This is an in-person Administrative Assistant role at Charter Schools USA (CSUSA), located within a school office environment in Jacksonville, FL. CSUSA is a leading education management company dedicated to providing academically rigorous education and closing achievement and opportunity gaps for over 82,000 students. This role is crucial for ensuring the school office operates smoothly and efficiently, directly supporting the educational experience and success of students. By managing administrative tasks effectively, you enable the school’s mission of fostering Strong Minds, Good Hearts™.

The TL;DR
• Role: Administrative Assistant
• Type: Full-time
• Location: Jacksonville, FL (In-person)

• Team: Supports the Principal and collaborates with other school office personnel.
• Mission: Ensures the smooth and efficient operation of the school office to maximize its positive impact on children’s education.
• Tech Stack: Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS), email communications.

What You’ll Actually Do
• Office Operations: Maintain the smooth and efficient operation of the school office, ensuring maximum positive impact on children’s education.
• Administrative Support: Provide comprehensive administrative support to the Principal, including managing their schedule, arranging meetings, and preparing various documents like reports, evaluations, and newsletters.
• Staff Coordination: Coordinate the assignments and work schedules for substitute teachers and act as an information resource for other office personnel.
• Records and Finance Management: Oversee the preparation, processing, and maintenance of purchase orders, and manage an organized filing system for records and correspondence.
• Daily Office Routines: Execute essential daily office routines such as sorting mail, operating office equipment, and serving as the primary telephone receptionist.

The Must-Haves
• Background: High school diploma or equivalent, with an early career level in office administration, preferably within a learning environment.
• Experience: One to two years of diverse office experience, demonstrating proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Student Information Systems (SIS), and email communications.
• Skills: Exceptional organizational and detail-oriented abilities, strong communication (oral, written, interpersonal), excellent phone etiquette, a proactive approach to tasks, and the ability to manage multiple priorities while maintaining confidentiality.
• Bonus: Bilingual ability may be required depending on specific vacancy needs.