Administrative Assistant

Job Description

About The Saint Paul Seminary

The Saint Paul Seminary is dedicated to preparing priests, deacons, and lay leaders who will serve thriving Catholic parishes, families, and communities. Supporting nearly 20 dioceses across the Upper Midwest, the seminary offers a comprehensive range of programs including priestly formation, graduate studies in lay theology, Catholic school leadership, and diaconate preparation. Additionally, it proudly operates the esteemed Catechetical Institute, which plays a vital role in fostering deeper faith and equipping Catholics to confidently share it in their daily lives. The Saint Paul Seminary is widely recognized for its unwavering commitment to holistic education and profound spiritual development.

Role Overview

We are seeking a dedicated and organized Administrative Assistant to join our team in a full-time, on-site capacity within the Greater Minneapolis-St. Paul Area. This role is crucial in ensuring the smooth day-to-day operations of The Saint Paul Seminary, providing essential support to executive staff and contributing directly to our mission.

Key Responsibilities

• Provide comprehensive administrative support by managing a variety of clerical duties.
• Serve as a primary point of contact, handling phone and email communication with professionalism and efficiency.
• Maintain impeccable office organization, ensuring a productive and welcoming environment.
• Proactively assist executive staff with various tasks and projects as needed.
• Manage scheduling and calendar coordination, arranging appointments and meetings effectively.
• Prepare, format, and review important documents and correspondence.
• Contribute to the overall efficiency and effectiveness of the seminary’s operations, facilitating its mission and goals.

Qualifications

• Demonstrated experience in Administrative Assistance and strong proficiency in Clerical Skills.
• Exceptional Phone Etiquette and outstanding professional Communication skills, both written and verbal.
• Knowledge or previous experience in Executive Administrative Assistance is a significant advantage.
• Possess excellent organizational abilities and a keen attention to detail.
• Proficiency in standard office software tools, including the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work effectively and collaboratively within an on-site team environment.
• Familiarity with Catholic traditions and institutions is a plus, demonstrating an understanding of our unique environment.
• High school diploma or equivalent is required; additional certifications in office administration are advantageous.