Administrative Assistant 1

Job Description

Administrative Assistant 1 | Frederick County Public Schools

The Tone:
This is a critical administrative support role at Frederick County Public Schools (FCPS), situated in the vibrant Frederick County, MD. FCPS is a dynamic and extensive district, proudly serving a diverse population of over 46,000 students and 280,000 residents across 667 square miles. Guided by its mission to Inspire, Innovate & Motivate, FCPS is dedicated to providing a diverse and inclusive learning environment where excellence in college and career preparedness is paramount. This Administrative Assistant 1 position plays a vital role in upholding the district’s unwavering commitment to delivering exceptional education and equity for “every child, every day” through efficient departmental support.

The TL;DR
• Role: Administrative Assistant 1
• Type: Full-time (244 Day Work Year Calendar, 7 hours per day)
• Location: In-person, Frederick, MD
• Pay: $22.94 hourly
• Team: Student Services team
• Mission: Support the daily operations of the Student Services department to advance the district’s commitment to exceptional education and equity.

What You’ll Actually Do
• Provide essential administrative and clerical support to the Student Services department, ensuring the efficient and effective daily operation of all departmental functions.
• Serve as a primary point of contact for office communications, professionally handling incoming calls, managing correspondence via email, and accurately processing all incoming and outgoing mail.
• Maintain and update various departmental records, confidential student files, and databases with precision and confidentiality, ensuring easy retrieval and compliance with district policies.
• Prepare, format, and proofread a wide range of documents, including reports, presentations, memos, and official correspondence, ensuring accuracy and adherence to FCPS standards.
• Assist students, parents, school personnel, and community members with inquiries, providing accurate information, guiding them to appropriate resources, and scheduling appointments as needed for Student Services staff.

The Must-Haves
• Background: Candidates must possess a high school diploma or equivalent qualification, demonstrating foundational literacy, numeracy, and general office aptitude necessary for administrative tasks.
• Experience: Requires at least one to two years of proven experience in an administrative support or office assistant role, with a strong preference for experience gained within an educational institution or a public sector environment.
• Skills: Demonstrated proficiency in general office procedures and standard software applications, including word processing, spreadsheets, and email systems. Strong organizational abilities, meticulous attention to detail, and excellent verbal and written communication skills are essential.
• Bonus: Familiarity with the specific operational procedures of a public school system or prior use of educational management software and student information systems will be considered a significant advantage.