Accounts Payable Specialist

Job Description

Associate, Accounts Payable | Newmark

The Tone:
This is a full-time role at Newmark, located in Milwaukee, WI. Newmark is a world leader in commercial real estate, offering a comprehensive suite of services and products that power every phase of the property lifecycle for clients ranging from startups to blue-chip companies. With approximately 170 offices and 7,600 professionals globally, the company generated revenues of $2.5 billion in 2023. This role is crucial for ensuring the accurate and timely execution of financial transactions related to Accounts Payable, thereby maintaining essential documentation and communication for the company’s financial health.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Milwaukee, WI
• Mission: This person ensures accurate and timely execution of Accounts Payable transactions, maintains supporting documentation, and communicates with internal and external parties to keep accounts current.
• Tech Stack: MS-Excel, MS-Word, computerized accounting systems

What You’ll Actually Do
• Process Payments: Generate accounts payable checks, enter and record requested void payments, and process requested manual payments efficiently.
• Ensure Compliance: Uphold compliance with generally accepted accounting principles and company-established accounting policies and procedures.
• Manage Invoicing: Perform accurate and timely processing of vendor invoices, including posting into the computer system and diligently researching and resolving any discrepancies.
• Maintain Records: Keep accurate and orderly accounting files, ensure account accuracy by reconciling transactions, and investigate and resolve any discrepancies while maintaining confidentiality.
• Provide Support: Interact with various departments to address issues, prepare FedEx labels for expedited payments, and assist with other assigned projects as needed.

The Must-Haves
• Background: Bachelor’s degree in accounting or an equivalent combination of education and experience.
• Experience: Minimum of 1-3 years of prior experience in an accounting function.
• Skills: Familiarity with standard PC applications including MS-Excel and MS-Word.
• Bonus: Experience with computerized accounting systems is considered a plus.