Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Cornell Fitness Centers

The Tone:
This is a full-time role at Cornell Fitness Centers, located in Universal, IN. Cornell Fitness Centers manages its financial operations, ensuring smooth vendor relationships and compliance with accounting standards. This position is crucial for accurately processing invoices, making timely payments, maintaining strong vendor relationships, ensuring compliance with company policies and accounting standards, and supporting essential financial reporting activities.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Universal, IN
• Team: Supports the Accounting Department
• Mission: Manages the organization’s accounts payable process by ensuring invoices are accurately processed, approved, and paid in a timely manner.
• Tech Stack: QuickBooks, Sage, Oracle, NetSuite, SAP, Microsoft Dynamics, Qualia, Microsoft Excel, Microsoft Office Suite, Bill.com, QuickBooks Online Bill Pay

What You’ll Actually Do
• Invoice Processing: Accurately review, verify, and process vendor invoices for proper approvals and appropriate account coding.
• Payment Execution: Prepare and process weekly and monthly payment runs, including checks, ACH, wire transfers, and virtual payments, and record daily trust transfers.
• Statement Reconciliation: Reconcile vendor statements, resolve invoice discrepancies or payment issues, and monitor accounts payable aging to ensure timely payments.
• Vendor Records Management: Maintain accurate electronic and physical vendor records, including W-9 forms, payment information, and tax documentation, and respond promptly to vendor inquiries.
• Financial Support & Compliance: Assist with month-end and year-end closing, support annual audits, ensure compliance with internal controls, and assist with expense report reviews and reimbursement processing.

The Must-Haves
• Background: Early Career. Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred. Strong understanding of accounting principles and accounts payable best practices.
• Experience: Experience with accounting software or ERP systems (such as QuickBooks, Sage, Oracle, NetSuite, SAP, or Microsoft Dynamics) preferred. Experience with Qualia preferred.
• Skills: Proficiency in Microsoft Excel and Microsoft Office Suite. Excellent organizational skills with strong attention to detail. Strong analytical, problem-solving, and communication skills. Ability to manage multiple priorities and meet deadlines while maintaining confidentiality.
• Bonus: Knowledge of 1099 reporting requirements. Experience with automated invoice processing systems (Bill.com, QuickBooks Online Bill Pay). Strong customer service and vendor relationship management skills. Ability to work independently as well as collaboratively within a team.