Accounts Payable Specialist

Job Description

About the Job: Accounts Payable Specialist

Singleton Schreiber, LLP, a San Diego-based firm, is seeking an Accounts Payable Specialist to join its team. This is a hybrid position, requiring a presence in San Diego.

The successful candidate will be instrumental in supporting core accounting functions, with a particular focus on accurate invoice allocation and payment processing within the accounts payable and credit card management systems. This role demands exceptional attention to detail, strong analytical capabilities, and a comprehensive understanding of accounts payable procedures.

Salary

The salary for this position is $27.00-$30.00 per hour.

Actual compensation may vary based on factors such as location, skills, experience, and qualifications.

Job Duties

• Code invoices, check requests, and expense reports using the correct General Ledger (GL) codes, adhering to firm policies and accounting procedures.
• Prepare and process weekly check runs and/or electronic payments.
• Enter, update, and maintain vendor and invoice information accurately in the accounting system.
• Maintain organized electronic records of invoices, payments, and supporting documentation within the firm’s digital filing system.
• Ensure all invoices are processed and paid accurately and on schedule, strictly following departmental procedures.
• Monitor and manage the Accounting inbox, routing invoices for proper approval and conducting necessary follow-ups.
• Review and break out large allocation invoices, ensuring expenses are precisely distributed across appropriate accounts, departments, or matters.
• Assist with month-end and quarter-end accounting activities, specifically related to invoice allocations and credit card transactions.
• Serve as a primary point of contact for internal staff and external vendors to resolve payment inquiries and account discrepancies.
• Perform other accounting duties as assigned to support overall team operations.

Qualifications and Requirements

• Strong organizational skills and proven ability to accurately track and record cash flow.
• Experience in maintaining financial databases and adeptness at identifying and resolving issues in a timely and flexible manner.
• 2+ years of accounts payable or general accounting experience.
• Proficiency with Microsoft Office Suite (Excel, Word, and Outlook) and QuickBooks.
• Ability to effectively manage multiple tasks simultaneously in a high-volume environment.
• Excellent attention to detail, organizational skills, and follow-through.
• Strong communication skills combined with a customer-service mindset.
• Ability to handle sensitive financial information with the utmost discretion.
• Ability to work independently and meet deadlines.
• Degree in Finance, Economics, Business, or Accounting (preferred).

Benefits

Singleton Schreiber, LLP is committed to supporting its team members through a comprehensive benefits package designed to enhance well-being, growth, and work-life balance:

• 100% employer-paid health, dental, and vision insurance for employees and their dependents.
• $50,000 in life insurance provided at no cost to the employee.
• 401(k) plan with a 6% dollar-for-dollar employer match after the probationary period.
• Generous paid parental leave for birth, adoption, or fostering.
• Dependent care reimbursement up to $3,500/month.
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs).
• Monthly commuter reimbursement up to $100 for public transportation.
• Home office reimbursement: $150 for a desk, $150 for a chair (one-time).
• $25 work-from-home allowance each pay period for hybrid and remote staff.
• Up to $5,250/year in tuition reimbursement for professional development.
• State bar and approved professional association dues covered.
• $30 Grubhub lunch credit every first Friday of the month.
• Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time.

Nondiscrimination Statement

Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.