Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Singleton Schreiber, LLP

The Tone:
This is a hybrid position with Singleton Schreiber, LLP, a San Diego-based firm, requiring a presence in San Diego. The firm is seeking an Accounts Payable Specialist to bolster its core accounting functions. This role is crucial for ensuring the accurate allocation and timely processing of invoices and payments across the firm’s accounts payable and credit card management systems. Success in this position demands exceptional attention to detail, strong analytical capabilities, and a comprehensive understanding of accounts payable procedures.

The TL;DR
• Role: Full Time
• Type: Hybrid
• Location: Hybrid, San Diego, CA
• Pay: $27–$30 hourly
• Mission: This specialist owns the accurate allocation and processing of invoices and credit card payments within the firm’s accounting systems.
• Tech Stack: Microsoft Office Suite (Excel, Word, Outlook), QuickBooks

What You’ll Actually Do
• Invoice Coding: Code all invoices, check requests, and expense reports using the correct General Ledger (GL) codes, adhering to firm policies and procedures.
• Payment Processing: Prepare and process weekly check runs and electronic payments accurately and on schedule.
• Vendor & Invoice Management: Enter, update, and maintain precise vendor and invoice information within the accounting system.
• Expense Allocation: Review and precisely distribute large allocation invoices across appropriate accounts, departments, or matters.
• Inquiry Resolution: Serve as the primary point of contact for internal staff and external vendors to resolve payment inquiries and account discrepancies.

The Must-Haves
• Background: A minimum of two years of dedicated accounts payable or general accounting experience.
• Experience: Proven ability to accurately track and record cash flow, alongside experience maintaining financial databases and identifying and resolving issues promptly.
• Skills: Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook; adeptness with QuickBooks; strong attention to detail, organizational skills, and effective follow-through.
• Bonus: A degree in Finance, Economics, Business, or Accounting is preferred.