Accounts Payable Professional

Job Description

Accounting Specialist – Accounts Payable | The Sebastian – Vail – A Timbers Resort

The Tone:
This is a full-time role at The Sebastian – Vail – A Timbers Resort, located in Vail, CO. The company operates within the hospitality sector, focusing on creating exceptional guest experiences. This Accounting Specialist position is crucial for the organization’s financial health, directly supporting the efficient operation of accounts payable by ensuring all invoices are processed accurately and on time, and by nurturing strong relationships with vendors.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Vail, CO

• Mission: This role plays an important part in ensuring timely, accurate processing of invoices, maintaining strong vendor relationships, and supporting the overall financial health of the organization.
• Tech Stack: Microsoft Office applications (especially Excel), accounting or ERP systems

What You’ll Actually Do
• Invoice Processing: Accurately process incoming invoices, diligently verify necessary approvals, and ensure precise coding to the appropriate financial accounts and departmental budgets.
• Payment Execution: Prepare and execute vendor payments, strictly adhering to established company policies and specified payment schedules to ensure timely disbursements.
• Discrepancy Resolution: Reconcile vendor statements in a timely and professional manner, proactively identifying and resolving any discrepancies or issues that arise.
• Record Maintenance: Maintain comprehensive and accurate records of all accounts payable transactions, including all essential supporting documentation for future reference and audits.
• Vendor Communication: Effectively communicate with external vendors and internal departments regarding the status of invoices, respond to payment inquiries, and facilitate the resolution of any related issues.

The Must-Haves
• Background: This is an entry-level role requiring a high school diploma or equivalent. Core domain knowledge in accounts payable, general accounting principles, or bookkeeping is preferred.
• Experience: Prior experience in accounts payable, accounting, or bookkeeping is beneficial. Candidates should demonstrate proficiency with Microsoft Office applications, particularly Excel, and familiarity with accounting or ERP systems is a plus.
• Skills: Strong attention to detail and a high degree of accuracy in data entry and financial recordkeeping are essential. Candidates must possess excellent organizational and time management skills to effectively manage multiple priorities, alongside strong written and verbal communication abilities. The role also requires the ability to maintain strict confidentiality and responsibly handle sensitive financial information.
• Bonus: An associate or bachelor’s degree in accounting, finance, or a related field is preferred. Previous experience directly within accounts payable, accounting, or bookkeeping functions, as well as hands-on experience with accounting or ERP systems, will be highly valued.