Accounts Payable Associate

Job Description

Accounts Payable Associate | Jobot

The Tone:
This is a full-time role at a company that provides integrated software and consulting solutions. Founded in the late 1990s, this company helps government organizations modernize operations, improve efficiency, and better serve their communities with technology expertise and deep government experience. The Accounts Payable Associate is essential for maintaining the organization’s financial health, ensuring the accurate and timely processing of invoices, payments, and vendor management. This role contributes directly to the operational efficiency and financial integrity of the organization.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Office-based
• Pay: $60000–$70000 yearly
• Mission: Ensure accurate and timely processing of invoices, payments, and vendor management to maintain the organization’s financial health.
• Tech Stack: Sage, Microsoft Dynamics 365, SAP, Oracle NetSuite, Concur, Microsoft Office Suite, Microsoft Excel (pivot tables, VLOOKUP, reconciliation functions)

What You’ll Actually Do
• Invoice Processing: Review and process high-volume accounts payable invoices, ensuring proper coding, authorization, and compliance with company policies, including sales and use tax application and three-way matching.
• Payment Management: Process electronic fund transfers (EFTs), ACH, and check payments in domestic and foreign currencies, while also reconciling credit card transactions in Concur and Microsoft Excel.
• Vendor & Internal Communication: Serve as a primary point of contact for vendors, managing invoice inquiries, payment discrepancies, and dispute resolution, and partner with internal departments like Procurement and Finance to resolve issues.
• Tax Compliance: Prepare and file monthly sales tax returns across multiple states and cities, conduct tax rate research, and prepare annual 1099 forms to ensure compliance with reporting requirements.
• Process Improvement & Accounting Support: Identify opportunities to streamline accounts payable processes, enhance automation, and improve efficiency, while assisting with internal audits, compliance reviews, and special projects for the Accounting and Administrative teams.

The Must-Haves
• Background: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 0-2 years of experience in accounts payable, accounting, or a related financial role.
• Skills: Proficiency in Microsoft Office Suite with strong Excel skills (pivot tables, VLOOKUP, and reconciliation functions), strong attention to detail and accuracy, excellent problem-solving and analytical skills, and strong written and verbal communication skills.
• Bonus: Experience with accounting software such as Sage, Microsoft Dynamics 365, SAP, or Oracle NetSuite; familiarity with Concur for expense management and credit card reconciliation.