Accounts Payable Agent

Job Description

Accounts Payable Specialist I | Herc Rentals

The Tone:
This is a full-time, early career role at Herc Rentals, an individual contributor position focused on maintaining robust financial operations. Founded in 1965, Herc Rentals is a prominent equipment rental supplier across North America, serving customers through approximately 607 locations and employing about 10,000 individuals, with projected total revenues of $4.4 billion by 2025. This role is essential for ensuring accurate and timely invoice processing and payments, supporting operational efficiency by proactively resolving financial discrepancies and collaborating with various internal and external stakeholders.

The TL;DR
• Role: Early Career
• Type: Full-time
• Pay: $23.50 hourly
• Team: Individual contributor within the Accounts Payable department, reporting to an AP Manager.
• Mission: To proactively problem-solve and resolve large volumes of invoice holds, purchase order exceptions, and urgent inquiries, ensuring accurate and timely payments, managing credit recovery, and assisting with critical month-end close activities.
• Tech Stack: Microsoft Office tools, including advanced Excel skills.

What You’ll Actually Do
• Invoice Management: Daily run, analyze, and resolve various invoice hold reports, including unaccounted and duplicate invoices, to ensure efficient processing and prevent delays.
• Purchase Order Resolution: Investigate and problem-solve discrepancies related to purchase order overbilling and receiving, ensuring alignment between invoices and received goods or services.
• Financial Reconciliation: Manage the daily aging report, conduct outstanding credit research and recovery by engaging with suppliers, and perform account reconciliations while assisting with the month-end close process.
• Stakeholder Communication: Act as a key point of contact for internal field users, managers, and directors, as well as external suppliers, to research and resolve payment issues and invoice holds efficiently via phone, email, and voicemails.
• Process Improvement & Support: Contribute to ongoing process standardization and improvement initiatives within the Accounts Payable department, and undertake ad hoc projects as assigned by the AP manager.

The Must-Haves
• Background: This is an early career role, requiring a Bachelor’s degree in a business-related field. Relevant professional experience may be considered in lieu of a degree.
• Experience: Candidates should possess basic project management experience. The job description does not specify a minimum number of years of prior professional experience.
• Skills: Proficiency with Microsoft Office tools is essential, with an emphasis on advanced Excel capabilities for data analysis and reporting. The role demands strong independent problem-solving skills to navigate complex invoice and purchase order issues. Candidates must also exhibit strong organizational skills and a high ability to multi-task effectively across various responsibilities. Clear and effective verbal and written communication skills are crucial for interacting with internal departments and external suppliers. A strong work ethic is also required to manage daily operational tasks and urgent inquiries.