Accounting Support Specialist – Accounts Receivable

Job Description

Accounting Assistant | TOPDON USA

The Tone:
This is a full-time support role at TOPDON USA, located in New Jersey, United States. TOPDON is a global technology company specializing in automotive diagnostic tools, battery solutions, and intelligent testing equipment. This role is crucial for supporting the daily financial operations of the U.S. office, ensuring accurate bookkeeping and smooth transaction processing. Your contributions will directly enable the efficient functioning of sales, logistics, and customer service by maintaining organized financial records.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, New Jersey, United States

• Team: Works closely with the overseas headquarters finance team
• Mission: Ensure accurate daily financial operations and support for the U.S. office by managing receivables, bookkeeping, and payment tracking.
• Tech Stack: Odoo, QuickBooks, Microsoft Office (Excel, Outlook, Word)

What You’ll Actually Do
• Invoicing Management: Prepare and issue customer invoices, then follow up on any invoice-related questions or discrepancies to ensure timely and accurate billing.
• Account Reconciliation: Reconcile customer accounts, assist with resolving payment application issues, and follow up on past-due accounts, communicating with customers regarding payment status.
• Transaction Processing: Process customer credit memos, deductions, refunds, and related accounting entries, ensuring all transactions are correctly recorded.
• Bookkeeping Activities: Perform routine bookkeeping tasks in Odoo, including managing accounts receivable, accounts payable, bank transactions, expenses, and payment records.
• Financial Coordination: Coordinate closely with the headquarters finance team on reconciliations, transaction questions, and supporting documentation, while also assisting with other accounting-related requests from internal and external stakeholders.

The Must-Haves
• Background: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant experience. Possesses a basic understanding of accounting principles, invoicing, payment processing, and account reconciliation.
• Experience: 0–3 years of experience in bookkeeping, accounting support, accounts receivable, accounts payable, or related areas. Demonstrated proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Skills: Strong attention to detail and organizational capabilities. Good written and verbal communication skills in English are essential. Ability to communicate in Chinese is required for work-related coordination with the overseas headquarters, along with authorization to work in the United States.
• Bonus: Experience using Odoo, QuickBooks, or another ERP or accounting system. Prior experience with accounts receivable, collections, customer reconciliation, or refund processing. Experience working with an overseas headquarters or international business team. Background in the automotive, e-commerce, distribution, wholesale, or retail industry.