Accounting Specialist

Job Description

Accounting Specialist | Optima Healthcare Insurance Services, Inc.

The Tone:
This is a full-time role at Optima Healthcare Insurance Services, Inc., located in Roseville, CA, with a hybrid work model. Optima provides healthcare insurance services and seeks a detail-oriented individual to support its financial operations. This position is vital for maintaining accurate financial records, assisting with compliance, and supporting the day-to-day administrative functions of a growing organization. The role offers the flexibility of remote work alongside in-office collaboration within a close-knit team.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Roseville, CA
• Mission: This person is responsible for managing accounts payable and receivable, monitoring banking activity, and assisting with various accounting and administrative support functions to ensure accurate financial records and operational efficiency.
• Tech Stack: Microsoft Office, Excel, Word, Outlook, accounting software, financial systems

What You’ll Actually Do
• Accounts Payable: Process vendor invoices, claim payments, brokerage payments, employee expense reimbursements, and corporate credit card activity.
• Accounts Receivable: Process incoming payments, record cash receipts, manage deposits, and maintain precise accounting records.
• Cash Management: Monitor daily banking activity and update cash books to reflect current financial positions.
• Compliance & Reporting: Assist with regulatory filings, audits, compliance documentation, year-end 1099 reporting, and other accounting projects.
• Office Support: Support general office operations, including vendor coordination, office supply ordering, mail processing, and special projects.

The Must-Haves
• Background: Bachelor’s degree in Accounting or Finance.
• Experience: Experience supporting multiple accounting functions in a professional office environment.
• Skills: Highly organized, exceptional attention to detail, ability to manage multiple priorities and meet deadlines, self-starter, proactive problem-solving, professional written and verbal communication, proficient in Microsoft Office (Excel, Word, Outlook), experienced with accounting software and financial systems.
• Bonus: Previous experience in accounts payable and accounts receivable.