Accounting/Finance Associate

Job Description

Accounting/Finance Associate | Stanford University

The Tone:
This is a remote Accounting/Finance Associate role at Stanford University, a globally renowned academic institution situated in the heart of the San Francisco Bay Area. The School of Medicine, specifically within the Faculty Affairs Division of the Pathology Department, is dedicated to impactful advancements in health care. This position offers an opportunity to contribute significantly to human advancements by supporting a leading-edge community and driving change through innovative ideas. The role is highly influential within a vibrant university culture that values individual uniqueness and continuous learning.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote
• Team: This role is part of the Department of Pathology’s accounting and finance team, directly reporting to the Accounting and General Finance Manager.
• Mission: This associate plays a crucial role in maintaining financial accuracy, ensuring proper transactional compliance, and supporting the department’s mission to improve the diagnosis, treatment, and understanding of human disease through robust financial operations.
• Tech Stack: None mentioned.

What You’ll Actually Do
• Transaction Processing: Review, gather, and meticulously process a variety of accounting transactions and supporting documents, ensuring their completeness, accuracy, and full compliance with established university policies.
• System Monitoring: Actively monitor financial transactions within various accounting systems to confirm proper clearing, identify any outstanding items, and ensure overall data consistency.
• Reporting & Data Management: Compile, maintain, and rigorously review financial data and daily reports for accuracy, subsequently generating standardized financial reports as required by the department.
• Inquiry Resolution: Serve as the primary point of contact for transactional inquiries from diverse internal client groups, providing prompt resolutions or escalating more complex issues to management.
• Expense & Card Administration: Manage the comprehensive administration and processing of p-card, travel card, and expendable expense reimbursements, ensuring all procedures adhere to university guidelines.
• Compliance & Documentation: Consistently maintain and update all departmental accounting and finance files, desktop procedures, and process documents, ensuring unwavering compliance with University policies and relevant federal regulations.

The Must-Haves
• Background: Entry-Level. Candidates must possess a High School diploma or its equivalent, coupled with foundational knowledge of basic accounting procedures essential for supporting financial operations.
• Experience: A minimum of two years of work experience is required, demonstrating practical capability in financial administration or support roles within an organizational context.
• Skills:
• Sound knowledge of basic accounting procedures.
• Ability to proficiently operate computerized office applications and specialized accounting systems.
• Effective communication skills, capable of conveying information clearly to internal audiences and various client groups.
• Strong organizational abilities, essential for managing financial documents, data, and departmental workflows efficiently.
• Demonstrated ability to manage and prioritize multiple tasks effectively in a dynamic academic environment.
• Bonus: None mentioned.