Accounting Associate

Job Description

Accounting Associate | LaBella Associates

The Tone:
This is a full-time, hybrid role at LaBella Associates, a professional services firm dedicated to serving its communities. This position is vital to the Accounting Department, working within a fast-paced environment. The Accounting Associate plays a critical role in supporting the financial operations of the company, specifically by managing billing, invoicing, reporting, and collections. This role is crucial for maintaining accurate financial records and ensuring the smooth flow of revenue, directly impacting the company’s financial health and client relationships.

The TL;DR
• Role: Full Time
• Location: Hybrid
• Pay: $24–$28 hourly
• Mission: Ensure accurate and timely financial operations, including billing, invoicing, reporting, and collections for a professional services firm.
• Tech Stack: Microsoft Excel

What You’ll Actually Do
• Billing Management: Take responsibility for issuing comprehensive monthly billing statements to various clients, working directly with multiple Project Managers to ensure accuracy and timely submission.
• Invoicing Coordination: Actively collaborate with internal project staff and the broader accounting team to meticulously create and efficiently send out all project invoicing, adhering to established company procedures and timelines.
• Financial Insight & Processing: Provide essential financial guidance by diligently generating detailed reports and thoroughly analyzing relevant financial data. Additionally, meticulously review and accurately process all company credit card statements to ensure compliance and proper record-keeping.
• Receivables Support: Actively contribute to and assist with critical accounts receivable and collections processes, working to maintain healthy cash flow and promptly address outstanding balances.
• Ad-Hoc Projects: Undertake and efficiently complete special projects as they are assigned, demonstrating adaptability and a willingness to support the broader accounting department’s objectives.

The Must-Haves
• Background: An experienced professional with a strong understanding of core accounting principles and demonstrated knowledge of billing practices is required. This involves a thorough understanding of billing cycles, client contracts, and the nuances of invoicing within a service-oriented business model. A background in professional services is preferred, indicating familiarity with project-based accounting and client billing structures common in such environments.
• Experience: The role requires a minimum of three years of dedicated experience in an accounting capacity, demonstrating a solid foundation in core accounting functions. Proficiency in Microsoft Excel is essential, as the role involves significant data analysis and reporting, requiring competence in spreadsheets for tracking, calculations, and financial summaries.
• Skills: This position demands excellent attention to detail to ensure accuracy in all financial documentation and reporting. Strong organizational skills are crucial for managing one’s own workload effectively, prioritizing tasks, and consistently meeting assigned deadlines. Furthermore, good written and verbal communication skills are necessary for clear collaboration with project managers, accounting team members, and various levels of the organization.
• Bonus: Candidates who possess additional experience in Accounts Receivable or Accounts Payable processes will be considered a strong asset, as this experience directly complements the primary duties of the role and offers a broader understanding of financial operations.