Accounting Assistant

Job Description

Accounting Assistant | CFS

The Tone:
This is a full-time role at a local Holland company, with CFS acting as the hiring partner. This company is looking to enhance its financial operations by adding an Accounting Assistant to manage job costing and billing processes. This position is vital for ensuring accurate financial records, supporting project managers with profitability insights, and maintaining smooth customer billing and collections. The work directly impacts the company’s financial health and client relationships.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Holland, MI
• Pay: $50000–$57000 yearly
• Mission: Own the accuracy and efficiency of job costing, billing, and financial data for projects, directly supporting profitability analysis.
• Tech Stack: Excel, Word, Microsoft Outlook

What You’ll Actually Do
• Billing Preparation: Take charge of preparing accurate and timely job billings by meticulously compiling and analyzing all necessary financial information, ensuring compliance with contract terms.
• Transaction Audit: Systematically audit contracts, customer orders, and all associated job costs to thoroughly substantiate individual transactions, verifying accuracy and completeness before any billings are processed.
• Comprehensive Job Cost Management: Manage the full job cost lifecycle from inception to completion, which includes setting up new jobs accurately, reviewing time cards for proper allocation, processing purchase orders, managing inventory pulls efficiently, continuously reviewing all associated costs, and executing job billings in accordance with project timelines.
• Internal Job Oversight: Diligently oversee the maintenance of internal jobs, encompassing their initial setup, precise tracking of all associated costs, and ensuring accurate and timely billing processes. This includes regular review to maintain financial integrity.
• Customer Collections & Team Support: Proactively establish and maintain professional contacts with customers specifically regarding the timely collection of outstanding invoices, and provide essential, reliable backup support for other Job Cost Accountants during their absences to ensure seamless departmental operations.

The Must-Haves
• Background: Entry-Level professional possessing core domain knowledge within fundamental accounting principles, ideally from prior academic study or practical application.
• Experience: A minimum of 1 year of hands-on experience specifically within an accounting function, coupled with proven proficiency in utilizing Microsoft Excel for data analysis, Microsoft Word for documentation, and Microsoft Outlook for professional communication.
• Skills: Demonstrated excellent communication abilities for internal and external interactions, a meticulous attention to detail crucial for financial accuracy, a collaborative approach to teamwork, strong analytical thinking to assess financial data, and a clear willingness to learn new processes and systems for continuous improvement.
• Bonus: An Associate’s Degree in Accounting or a related field is a preferred qualification for this role.