Accounting Assistant

Job Description

Our client, in Biddeford, ME, is seeking an organized and detail-oriented Accounting Assistant to join their team. This full-time, contract-to-hire role is ideal for someone who enjoys working with numbers, supporting customers, and contributing to smooth day-to-day business operations. If you’re looking for a stable opportunity with a supportive team environment, this could be the perfect fit for you.

About The Role

In this dynamic position, you will play a crucial role in supporting various departments, including accounting, customer service, and general office functions. Your responsibilities will encompass assisting with accounts receivable, accounts payable, basic accounting tasks, and providing essential customer service support. This is an excellent opportunity to expand your skills across multiple departments and make a meaningful impact on daily operations.

Key Responsibilities

Accounts Receivable

• Process customer invoices and payments accurately and on time.
• Help resolve billing issues by collaborating with Finance, Customer Service, and Sales teams.
• Scan invoices and maintain related documentation.
• Make collection calls and update Accounts Receivable aging records.
• Assist with meeting cash collection goals.

Accounts Payable

• Enter and code vendor invoices.
• Process credit card payments.
• Enter TERs (Travel Expense Reports) into the system.
• Manage payment schedules, cut checks, and scan completed payables.

General Accounting

• Reconcile petty cash.
• Assist with bank reconciliations.

Customer Service Support

• Provide friendly, timely communication with customers.
• Follow up on quotes and sample requests.
• Enter and track quote/sample data.
• Answer questions and help resolve customer needs.
• Support customer order entry when needed.

Reception Backup

• Answer multi-line phones in a professional manner.
• Greet and assist visitors.

Qualifications

• High School Diploma or GED required.
• Experience in AP/AR or customer service preferred.
• Proficient with Microsoft Office Suite.
• MRP (Material Requirements Planning) or CRM (Customer Relationship Management) experience is a plus.
• Strong communication skills, both written and verbal.
• Ability to prioritize tasks and maintain accuracy in a fast-paced environment.

What We’re Looking For

We are seeking someone who is:

• Detail-oriented and organized.
• Comfortable handling multiple tasks simultaneously.
• Friendly, professional, and customer-focused.
• Eager to learn and grow within the company.

Job Type & Location

This is a Contract to Hire position based fully onsite in Biddeford, ME.

Pay And Benefits

The pay range for this position is $22.00 – $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision insurance
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program (EAP)
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on March 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.