Account Clerk III

Job Description

Account Clerk | Hawaiʻi State Department of Education

The Tone:
This is a full-time role at Hawaiʻi State Department of Education, located in Kailua, HI. The department is dedicated to providing quality education services throughout Hawaiʻi. This role is crucial for ensuring the accuracy and integrity of financial records, supporting the smooth fiscal operation of Kailua Intermediate. The work involves detailed accounting tasks essential for departmental compliance and reporting.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Kailua, HI
• Pay: $3141–$3606 monthly
• Mission: Maintain accurate financial records and support fiscal operations within the department.

What You’ll Actually Do
• Fiscal Record Entry: Accurately verify and enter detailed costs, charges, and other bookkeeping items into the appropriate accounts and classifications.
• Cash Management: Handle and process cash collections by receiving, receipting, and depositing funds while maintaining meticulous records.
• Financial Calculations: Execute various computations such as discounts, interest, ratios, and percentages, utilizing tables and classification data to determine rates and amounts.
• Expenditure Processing: Prepare requisitions and purchase orders, place orders for supplies or services, and process invoices and vouchers for expenditure authorization.
• Account Balancing: Determine affected general ledger and subsidiary accounts, record debit and credit entries, summarize transactions, take trial balances, and perform reconciliations to ensure financial accuracy.

The Must-Haves
• Background: Entry-Level. High school graduation with courses in basic English and arithmetic, or successful completion of a substantially full-time accounting curriculum leading to a degree or diploma at an accredited business school, community college, or other comparable institution.
• Experience: Up to 2.5 years of total work experience, including 0.5 years of general experience demonstrating arithmetic, spelling, and the ability to follow directions, plus up to 2 years of specialized experience in posting to accounting records and systematizing fiscal information. For Account Clerk III, this specialized experience must include reconciling accounts (checking for errors, balancing, and verifying with original source documents) and preparing standard financial statements.
• Skills: Demonstrated knowledge of arithmetic and spelling; ability to follow oral and written directions; capacity to write simply and directly; strong aptitude for observing differences in words and numbers quickly and accurately; fundamental knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices for processing and recording transactions.
• Bonus: For Account Clerk III, demonstration of supervisory aptitude through successful completion of assignments involving supervisory responsibilities, serving as a group/team leader, completing supervision training, or receiving favorable appraisals indicating supervisory potential.