Firm Accountant / Administrator

Job Description

Firm Accountant/Administrator | Hayes & Newman, PL

The Tone:
This is a full-time role at Hayes & Newman, PL, located in Orlando, FL. Hayes & Newman, PL is a Florida construction and commercial litigation law firm. This role manages financial operations and supports day-to-day administration, playing a central part in keeping the practice organized, compliant, and financially healthy. It combines ownership of financial numbers with smooth office operations, working closely with the firm’s attorneys and leadership.

The TL;DR
• Role: Full Time
• Type: Full-Time
• Location: In-person Orlando, FL

• Team: Reports to firm attorneys and leadership
• Mission: Owns the financial operations and administrative support to ensure the firm runs smoothly, compliantly, and is financially healthy.
• Tech Stack: Tabs3 (or comparable legal billing/accounting software), accounting software, standard office applications

What You’ll Actually Do
• Financial Management: Manage firm accounting functions, including accounts payable, accounts receivable, billing, and collections.
• Trust Accounting: Assist with client trust accounting and bank account reconciliations with the firm’s bookkeeper.
• External Coordination: Coordinate with outside bookkeeper and accountant on tax return documentation and year-end close.
• Operational Support: Administer vendor relationships, manage firm expenses, and support general office administration including HR coordination and recordkeeping.
• Process Improvement: Help maintain and improve internal systems, controls, and firm policies.

The Must-Haves
• Background: Solid foundation in accounting and bookkeeping principles.
• Experience: A strong, sharp accounting mind with the drive to learn; training on specific systems will be provided.
• Skills: Strong attention to detail, organization, discretion with confidential information, comfort working independently and managing competing priorities, proficiency with accounting software and standard office applications, and a professional, reliable, and collaborative approach.
• Bonus: Experience with Tabs3 (or comparable legal billing/accounting software) or prior experience in a law firm or professional services environment.