Accounting Assistant – Accounts Payable

Job Description

Accounting Specialist | Kindred

The Tone:
This is a full-time role at Kindred, located in Seattle, WA. Kindred Hospital Seattle – First Hill is an 80-bed long-term acute care hospital providing in-depth extended recovery care. This Accounting Specialist role is essential for maintaining the financial health and operational efficiency of the hospital. The position ensures accurate accounts payable processing, supports key accounting functions like journal entries and reconciliations, and assists in budget preparation, directly contributing to the hospital’s mission of patient wellness and quality care.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Seattle, WA
• Pay: $48692–$61755 hourly
• Team: Reports to the Controller or Accounting Manager.
• Mission: This person ensures accurate financial record-keeping, manages accounts payable, and supports the accounting leadership in critical financial processes for the hospital.
• Tech Stack: Microsoft Office applications, excel spreadsheets, general ledger systems, accounts payable systems.

What You’ll Actually Do
• Accounts Payable Processing: Efficiently compile and review accounts payable documents, meticulously matching receiving reports, purchase orders, and invoices, while precisely comparing price and quantity information to identify and resolve any discrepancies. This includes preparing document batches for data processing and reviewing completed accounts payable check runs for accuracy.
• Financial Record Keeping: Prepare monthly accrual journal entries supported by all necessary backup, and create other journal entries as directed by the Controller or Accounting Manager. Additionally, match supplier credit memos with hospital debit memos, investigating and resolving any identified discrepancies.
• Financial Reporting and Reconciliation: Conduct monthly account reconciliations as instructed by accounting leadership and prepare the monthly reimbursement package. Furthermore, assist the Accounting leader on various close and accounting tasks, as required.
• Financial Support and Budgeting: Assist in the preparation of the annual budget, provide support for daily statistical and cash reports, and contribute to payroll preparation if needed. This role also involves preparing special manual checks according to established procedures.
• Inquiry Resolution and Data Management: Serve as a primary contact for inquiries from hospital employees and vendors regarding purchase orders, invoice data, and accounts payable reports. Maintain comprehensive accounts payable records, perform special projects related to accounts payable, and manage hospital fixed asset records, coordinating capital item payments with corporate accounts payable.

The Must-Haves
• Background: Candidates must possess a High School Diploma or equivalent, demonstrating the ability to perform the essential functions of the role. A Bachelor’s Degree in accounting is preferred, or an equivalent combination of education and experience in accounting or finance may be considered in lieu of degree requirements.
• Experience: Demonstrated experience in performing essential accounting functions, coupled with thorough knowledge of accounts payable processes and procedures. Specific years of experience are not specified, but a foundational understanding is required.
• Skills: Strong computer proficiency including working knowledge of Microsoft Office applications, particularly Excel spreadsheets. Familiarity with general ledger systems and accounts payable systems is essential. The role requires the ability to read, write, and speak fluent English for effective communication and record-keeping.
• Bonus: Prior experience specifically within a hospital or healthcare setting is preferred.