Accounts Payable Specialist

Job Description

AP Specialist | Waldom

The Tone:
This is a full-time role at Waldom, an organization with global operations requiring precise financial transaction processing. Waldom manages an extensive network of vendor relationships and handles worldwide activities, including vendor invoices, returns, and shipments. This position is crucial for ensuring the accurate and efficient processing of all vendor invoices and for maintaining the integrity of financial records across the company’s global footprint. The specialist’s work directly supports the global accounting and operational teams, fostering smooth vendor relationships and upholding compliance with established accounting standards.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person office environment

• Team: Global Accounting Team
• Mission: To ensure accurate and efficient processing of vendor invoices and resolution of discrepancies for global operations.
• Tech Stack: AP automation tools, Word, Excel, Outlook

What You’ll Actually Do
• Invoice Management: Process vendor invoices accurately and on time using AP automation tools, ensuring compliance with specified payment terms.
• Account Reconciliation: Conduct monthly reviews to reconcile vendor statements, maintaining precise account records and promptly resolving any identified discrepancies.
• Discrepancy Resolution: Investigate and resolve issues related to vendor invoices, returns, shipments, and debits by coordinating with relevant internal and external parties.
• Transaction Processing: Process and meticulously track returns, shipments, and debit memos as necessary to ensure accurate financial records and vendor accounts.
• Compliance & Documentation: Maintain thorough documentation for all accounts payable activities, ensuring adherence to company policies and accounting standards for audit readiness.

The Must-Haves
• Background: A High School Diploma or equivalent with foundational knowledge in accounts payable processes.
• Experience: A minimum of 1 year of direct experience in accounts payable, demonstrating proficiency in processing invoices and managing vendor accounts.
• Skills: Proficient in Word, Excel, and Outlook; strong organizational skills and meticulous attention to detail; effective problem-solving skills.
• Bonus: Familiarity with foreign currencies and the ability to convert currencies is preferred.