Staff Accountant

Job Description

Staff Accountant | Talently

The Tone:
This is an on-site Staff Accountant role, located in Philadelphia, Pennsylvania. Talently is supporting a leading construction organization that is actively growing its operations within the industry. This integral position offers the chance to directly support complex construction projects by owning key accounting functions. The role is designed for career development, providing hands-on responsibility for accounts payable, accounts receivable, project billing, and comprehensive financial reconciliations.

The TL;DR
• Role: Early Career
• Location: In-person, Philadelphia, PA
• Pay: $50000–$60000 yearly
• Mission: Support the financial operations of a growing construction company by managing accounts payable, accounts receivable, project billing, and account reconciliations.
• Tech Stack: QuickBooks, Microsoft Office

What You’ll Actually Do
• Accounts Payable Processing: Process vendor invoices, ensuring they are accurately matched with purchase orders and have all appropriate approvals.
• Payment Management: Prepare and process weekly check runs, ACH payments, and wire transfers to ensure timely vendor payments.
• Accounts Payable Records: Maintain accurate accounts payable files, comprehensive vendor records, and all necessary supporting documentation.
• Customer Invoicing: Create and issue customer invoices in strict accordance with project contracts and specific construction billing requirements.
• Receivables Tracking: Monitor accounts receivable, proactively follow up on outstanding balances, and resolve any billing discrepancies swiftly.
• Account Reconciliation: Reconcile various financial accounts, including vendor statements, bank activity, and both accounts payable and accounts receivable.
• Compliance Support: Assist with essential construction compliance documentation such as lien waivers, W-9s, and business licenses.

The Must-Haves
• Education & Foundation: High school diploma or equivalent with a strong understanding of account reconciliations and exceptional attention to detail.
• Professional Experience: At least 2 years of hands-on experience in both accounts payable and accounts receivable, including processing invoices, payments, receipts, customer billing, and vendor statements.
• Technical & Industry Skills: Proficiency with accounting software, preferably QuickBooks, and Microsoft Office, alongside knowledge of construction billing practices (project contracts, progress billing, AIA forms, or retainage).
• Essential Qualities: Strong organizational, communication, problem-solving, and collaboration skills.
• Bonus: An Associate’s degree in Accounting, Finance, or a related field; prior accounting experience within the construction industry; experience with work-in-progress accounting, job costing, or percentage-of-completion concepts; and familiarity with lien waivers, W-9 requirements, or month-end close support.