Accounting Assistant

Job Description

Accounting Assistant | Doyle Construction Company

The Tone:
This is an early career, full-time position at Doyle Construction Company, located in Rockville, MD. As a growing construction company, Doyle Construction relies on a strong financial team to support its operations. This Accounting Assistant role is crucial for ensuring the smooth daily processing of accounts payable, maintaining positive vendor relationships, and providing essential administrative and financial support to the accounting department. It offers an excellent opportunity to build a career within the construction finance sector.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Rockville, MD

• Team: Reports to the accounting team within the construction finance group.
• Mission: Supports daily financial operations by accurately processing transactions, managing vendor relations, and assisting the accounting department to ensure efficiency and precision.
• Tech Stack: Microsoft Office Suite (Excel, Word, Outlook), hh2, Sage, Procore

What You’ll Actually Do
• Accounts Payable Processing: Support daily accounts payable operations by accurately and efficiently processing incoming invoices, employee expense reimbursements, and corporate credit card transactions.
• Financial Record Management: Proactively assist with core accounts payable and accounts receivable processes, which includes precise invoice entry, timely payment posting, comprehensive expense tracking, and diligent maintenance of records for all lien waivers.
• Reconciliation & Accuracy: Perform detailed reconciliation of vendor accounts and all corporate credit card transactions, diligently working to identify and resolve discrepancies to ensure high levels of accuracy and efficiency in financial record-keeping.
• Reporting & Closing Support: Prepare and maintain essential financial spreadsheets and various reports, actively supporting monthly and year-end closing processes, and assisting with audits by compiling and providing all requested financial documentation.
• Vendor & Internal Communication: Professionally respond to inquiries from vendors, clients, and internal staff regarding billing and payment status, thereby fostering positive vendor relationships and providing critical administrative and financial support to the broader accounting team on ad-hoc tasks and special projects.

The Must-Haves
• Background: Entry-Level. A high school diploma or equivalent is required; an associate or bachelor’s degree in accounting, finance, or a related field is preferred.
• Experience: 1-2 years of accounting or bookkeeping experience, with internship experience accepted.
• Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook); strong attention to detail and accuracy; excellent organizational and time management skills; strong written and verbal communication skills; ability to handle confidential information with integrity.
• Bonus: Experience with accounting and construction software (e.g., hh2, Sage, Procore); curiosity and enthusiasm for learning; a strong commitment to efficiency and customer service.