Finance Assistant

Job Description

Staff Accountant | HEI Hotels & Resorts

The Tone:
This is a full-time role at HEI Hotels & Resorts, located in the Los Angeles Metropolitan Area, specifically at the Hotel Per La, a Marriott Autograph Collection Hotel in downtown Los Angeles. HEI Hotels & Resorts manages a growing portfolio of hotels, focusing on combining a community-focused spirit, thoughtful design, and convenient locations near major venues like the LA Convention Center. The company prides itself on a culture that empowers growth and excellence, believing their continued success is driven by their associates—the heart of every guest experience. This role is vital in assisting the Director of Finance to direct the financial activities of the hotel, ensuring assets are safeguarded and all financial reports comply with generally accepted accounting principles and HEI standards.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Los Angeles Metropolitan Area
• Pay: $28.50–$29.00 hourly
• Team: Reports to the Director of Finance
• Mission: To support the financial operations of the hotel by accurately processing transactions, managing accounts, and preparing reports according to established standards.
• Tech Stack: Property management system, personal computer, calculator

What You’ll Actually Do
• Audit Reconciliation: Sort, verify, and reconcile the accuracy of Night Audit work, including banquet check extensions, coding of banquets at cost, and review of sales and promotion checks with supporting documentation.
• Accounts Receivable Management: Post city ledger payments within the property management system, accurately reconcile and bill all city ledger accounts, and perform necessary follow-up for billing and credit collection while informing the Controller of potential uncollectible accounts.
• Credit Card and Cash Management: Reconcile credit card backups against the General Cashier Summary, bill out various credit cards (e.g., AMEX, DINERS), maintain precise logs for all credit cards, and process/follow-up on all returned checks accepted as cash payments.
• Invoice and Vendor Processing: Verify adherence to purchasing procedures by comparing purchase order prices and quantities to invoice details, route invoices to department heads for approval, ensure accurate account coding, and process all approved invoices for timely payment, including handling vendor inquiries and statement reconciliation.
• Financial Record Maintenance: Set up new accounts in accordance with established credit policies, assist in reconciling open account status items, input the General Cashier Summary, and maintain organized files for open, paid, and voided invoices.

The Must-Haves
• Background: Entry-Level. Core domain knowledge in accounting principles.
• Experience: Prior experience in accounting or hotel operations is preferred.
• Skills: Strong organizational skills with attention to detail; Ability to compile facts and figures; Ability to operate a personal computer and calculator; Effective verbal and written communication skills with adaptability for different audiences.
• Bonus: Bachelor’s Degree in Accounting.