Finance & Payroll Assistant

Job Description

Finance & Payroll Assistant | The Waldwin Group

The Tone:
This is an in-person role at The Waldwin Group, located in Boston. The Waldwin Group operates as a Dunkin’ franchisee, committed to fostering a performance-driven and customer-centric culture across its network. In this role, you will be an integral part of the centralized corporate oversight, contributing to the finance and payroll functions essential for achieving short-term and long-term business goals and ensuring structural compliance and process adherence. Your work directly supports the operational success of the organization by maintaining financial accuracy and efficient payroll management.

The TL;DR
• Role: Early Career
• Location: In-person, Boston, MA

• Team: Integral part of corporate finance and payroll functions; partners directly with the payroll team and provides reports to the Leadership Team.
• Mission: Ensures accurate and compliant payroll processing, manages accounts payable, and provides essential financial administrative support crucial for the organization’s operational stability and goal achievement.
• Tech Stack: Paylocity, QuickBooks, CrunchTime, Oracle, R&A, POS Administration.

What You’ll Actually Do
• Payroll Operations: Oversee the verification of employee hours, deductions, and adjustments, ensuring the overall accuracy of weekly payroll processing in partnership with the payroll team.
• Transaction Processing: Execute critical payroll-related transactions, including processing returned pay, managing garnishments, administering vacation payouts, and handling employee terminations.
• Accounts Payable Management: Administer the entire Accounts Payable cycle, which involves accurately entering vendor invoices, efficiently processing payments, and diligently maintaining AP aging reports.
• Financial Support: Contribute to month-end financial reconciliation processes by meticulously reviewing daily cash and sales reports, and provide essential administrative and financial reports to the Leadership Team.
• System Enhancement: Drive the effective utilization and continuous improvement of various business systems, including Paylocity, QuickBooks, CrunchTime, Oracle, R&A, and POS Administration, for enhanced efficiency.

The Must-Haves
• Background: Early Career professional with foundational knowledge in accounting, finance, or business principles. Equivalent work experience is considered alongside or in lieu of a degree.
• Experience: A minimum of two years of hands-on experience in payroll administration, accounts payable, or general accounting support functions.
• Skills: Demonstrated proficiency in QuickBooks or comparable accounting systems; strong command of Microsoft Excel for data analysis; exceptional attention to detail; proven ability to manage confidential information with discretion; excellent organizational and time management skills to prioritize deadlines in a dynamic environment; and a capacity to quickly learn new technologies and automation tools.
• Bonus: A Bachelor’s Degree in Accounting, Finance, or Business is preferred. Experience utilizing Paylocity or another comparable HRIS/payroll platform is a distinct advantage.