Financial Coordinator

Job Description

Professional Accountant 1 – Facilities | Florida International University

The Tone:
This is a full-time role at Florida International University, located in Miami, FL. FIU is a Top 50, preeminent public research university with over 55,000 students and a global alumni network, known for impactful research in environmental resilience, health, and technology. This role supports the Facilities Department by maintaining crucial financial and accounting records, ensuring compliance with university policies, and assisting management in achieving effective and efficient operations. Your work will directly contribute to the financial health and operational integrity of the university’s facilities.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Miami, FL
• Pay: $50000–$55000 yearly
• Team: Reports to the Assistant Director of Finance within the Facilities Department
• Mission: Assist in maintaining financial and accounting statements and records to ensure compliance and support effective departmental operations and financial performance.
• Tech Stack: PeopleSoft Financial System, Maximo Work Management System, Smart Internal Billing, Microsoft Excel

What You’ll Actually Do
• Financial Management: Support the Assistant Director in managing and recovering outstanding debts across all departmental operations, reconciling accounts with the PeopleSoft Financial System, and overseeing budgetary performance.
• Compliance & Review: Review the University’s credit card revenue and expenses for variances or questionable transactions, serve as an approver for departmental transactions, and ensure adherence to university credit card policies.
• Budget Analysis: Prepare monthly and quarterly reports on budgetary performance, including detailed variance analysis for the income and expenditures of assigned funding sources.
• Billing & Ledger Maintenance: Assist in establishing, monitoring, and ensuring that all interdepartmental charges, particularly those related to Maximo, Smart Internal Billing, and journal uploads, are billed and collected, while also maintaining internal departmental account ledgers.
• Purchasing Support & Auditing: Assist staff with invoices, requisitions, purchase orders, and other purchasing-related matters, review various financial submissions, and perform regular departmental audits to verify spending and monitor merchandise receipt.

The Must-Haves
• Background: Bachelor’s degree in Accounting or a related business field that includes a minimum of 6 credits in Accounting.
• Experience: Four years of appropriate experience, including at least one year of accounting-related experience; OR an equivalent combination of relevant education and experience.
• Skills: Financial/accounting statement maintenance, record keeping, policy and procedure compliance, budgeting, forecasting, financial performance analysis, debt recovery, account reconciliation, credit card transaction review, interdepartmental billing, ledger maintenance.
• Bonus: Knowledge of Microsoft Excel.