Accounting Assistant

Job Description

Accounting Assistant | S. J. Rollins Technologies, Inc.

The Tone:
This is an in-person role at S. J. Rollins Technologies, Inc., located in Bangor, ME. S. J. Rollins provides technology services, including hosted products and inventory, supported by their dedicated technician team. The Accounting Assistant plays a critical role in the company’s success by ensuring accurate financial records and timely billing for technician work. This position directly supports the Accounting Team Leader, managing accounts payable and receivable, tracking expenses, and processing invoices to maintain smooth financial operations and excellent customer service.

The TL;DR
• Role: Early Career
• Location: In-person, Bangor, ME
• Pay: $25–$37.5 hourly
• Team: Accounting Department, reports to Accounting Team Leader
• Mission: Ensure accurate financial records and timely billing, while supporting positive customer and vendor relationships through effective communication and issue resolution.
• Tech Stack: Sage, Quickbooks, Netsuite, Ramp, Microsoft Excel

What You’ll Actually Do
• Manage Financial Records: Input financial transactions into accounting software, maintain accurate records of accounts payable and receivable, and assist with month-end and year-end closing processes.
• Process Invoices and Payments: Ensure customer invoices are processed accurately and paid on time, correctly matching vendor invoices with purchase orders and receipts, and assist in preparing payment runs for vendors and employees.
• Oversee Workorder Processing: Thoroughly review and approve all technician work orders, verifying estimates, checking for spelling errors, ensuring professional descriptions, confirming serial numbers, accurately billing parts, and assessing time appropriateness.
• Resolve Billing Inquiries: Handle payment status and billing questions from clients and vendors, coordinating closely with company technicians, account managers, and project managers to resolve any issues.
• Administer Expense Management: Track and process employee expenses, ensuring adherence to company policies, processing reimbursements, and reconciling company credit card usage with receipts.

The Must-Haves
• Background: Entry-Level. Foundational understanding of accounting principles, financial record keeping, and administrative processes.
• Experience: Proficiency with accounting and expense management software including Sage, Quickbooks, Netsuite, or Ramp.
• Skills:
• Exceptional attention to detail for financial data accuracy
• Strong verbal communication for client and vendor interactions
• Proficiency in Microsoft Excel for financial data creation, organization, and analysis
• Ability to efficiently manage and switch between multiple tasks
• Adeptness in working within established administrative processes