Accounting Associate

Job Description

Accounting Associate | TONYMOLY USA

The Tone:
This is a full-time, hybrid role at TONYMOLY USA, located in Brooklyn, NY. TONYMOLY is a global K-beauty brand that develops high-quality skincare and cosmetics, with a U.S. team driving brand growth across retail, e-commerce, and wholesale in North America. This Accounting Associate position is central to managing the full accounts payable and receivable cycles for the U.S. business, ensuring the accuracy and integrity of all financial transactions. It is a hands-on, visible role for a detail-oriented professional who values accuracy, organization, and collaboration within a lean finance team.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Brooklyn, NY
• Team: Finance team, reporting to the Controller
• Mission: This person ensures the accurate and timely management of the company’s full accounts payable and receivable cycles, maintaining the integrity of financial transactions.
• Tech Stack: SAP, MS Excel

What You’ll Actually Do
• Invoice and Payment Processing: Process all vendor and customer invoices in SAP daily, including those from Amazon and Faire, ensuring accuracy and appropriate approvals. Prepare and process vendor payments, and accurately post all incoming customer payments.
• Accounts Reconciliation: Conduct regular reconciliation of accounts payable and receivable records, identifying and resolving discrepancies to ensure financial data integrity and assist with month-end close procedures.
• Customer Account Management: Compare customer payments against invoices in SAP, identify discrepancies, and actively research and resolve short payments, chargebacks, and other deductions, issuing credit memos as needed.
• Billing and Collections: Prepare and distribute weekly billing statements, proactively follow up on past-due invoices, and support collections activities by managing communication with delinquent accounts.
• Financial Record Maintenance & Reporting: Maintain accurate, well-organized, and audit-ready records of all financial transactions and generate regular reports on AP and AR activity and financial performance for the Controller.

The Must-Haves
• Background: Early-Level. Bachelor’s degree in Accounting or Finance preferred, with a strong understanding of core accounting principles and best practices.
• Experience: 0-2 years in accounts payable and/or receivable, ideally with exposure to both. Strong proficiency in MS Excel and preferred experience with SAP or a comparable ERP system.
• Skills: Excellent attention to detail, strong analytical and problem-solving skills, professional communication skills for internal and external contacts, strong organizational and time-management abilities.
• Bonus: Prior experience in retail, wholesale, beauty, or CPG.