Assistant Bookkeeper

Job Description

Assistant Bookkeeper | Zoom Hire Solutions

The Tone:
This is a crucial accounting support role at Zoom Hire Solutions, focusing on the meticulous management of daily financial operations. The Assistant Bookkeeper will be at the heart of processing essential transactions, from high-volume invoices and accounts payable requests to critical payroll activities. This position demands a self-motivated and organized individual who can adeptly handle core bookkeeping responsibilities, contributing directly to the accurate financial tracking and smooth operational flow of the company.

The TL;DR
• Role: Early Career
• Mission: This person will ensure the smooth and accurate handling of daily financial transactions and support core accounting functions.
• Tech Stack: ADP, Bank of America (Cash Pro), Net Suite, Excel

What You’ll Actually Do
• Manage Accounts Payable: Efficiently handle a consistently high volume of incoming invoices and accurately process all accounts payable check requests to ensure timely vendor payments and financial compliance.
• Process Payroll: Execute comprehensive payroll processing tasks, leveraging existing knowledge of ADP software to ensure employees are paid accurately and on schedule.
• Facilitate Electronic Payments: Prepare and process essential foreign wire transfers and domestic ACH payments, ensuring secure and timely electronic financial transactions.
• Support Financial Reconciliation: Contribute to the accuracy of financial records by assisting with bank reconciliations, identifying discrepancies, and ensuring accounts balance.
• Maintain General Ledger Records: Apply a solid understanding of the General Ledger to various accounting tasks, ensuring proper classification and recording of financial transactions that underpin the company’s financial statements.

The Must-Haves
• Background: Possess an entry-level foundation in core bookkeeping responsibilities and a clear understanding of fundamental accounting principles. This role is ideal for an individual looking to apply their foundational knowledge in a practical and impactful accounting environment.
• Experience: Demonstrated practical experience is required in managing and processing a significant volume of invoices and handling accounts payable check requests. Prior experience with payroll processing is also essential, with a distinct preference for candidates who possess direct knowledge of ADP systems.
• Skills: Exhibit strong self-motivation and exceptional organizational skills to manage diverse financial tasks effectively. Candidates must be highly computer literate and demonstrate advanced proficiency in using Microsoft Excel for various data management and analytical tasks.
• Bonus: Experience utilizing a comprehensive accounting system would be a significant advantage. Furthermore, any familiarity with performing bank reconciliations, a deeper understanding of the General Ledger, or prior exposure to Bank of America’s Cash Pro system will be beneficial. Experience or an understanding of Net Suite, particularly with the company’s upcoming transition, is also a plus.