Operations & Finance Assistant

Job Description

Operations & Finance Assistant | JMC Builds

The Tone:
This is a full-time role at JMC Builds, a growing residential remodeling company serving homeowners throughout the Chicago area. The company is known for high-quality bathroom remodels, kitchen renovations, custom carpentry, and interior remodeling, built on a reputation for exceptional craftsmanship and client experience. This Operations & Finance Assistant position is crucial for strengthening internal systems and supporting day-to-day operations as the company expands. The role offers the opportunity to become an integral part of the team, helping to build efficient systems that enable continued delivery of outstanding work.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Greater Chicago Area

• Team: Reports directly to the owner, supporting administrative, financial, and operational tasks.
• Mission: To organize and optimize the administrative, financial, and operational tasks that ensure the smooth and efficient running of JMC Builds.
• Tech Stack: Microsoft Excel, Google Sheets, QuickBooks Online, ServiceTitan, Buildertrend, JobTread

What You’ll Actually Do
• Financial Management: Organize, categorize, and reconcile financial transactions, track job costs, prepare weekly summaries, and monitor project budgets to maintain accurate financial records.
• Operational Coordination: Coordinate project schedules, track material orders, manage permits, and organize project documentation to ensure efficient project execution.
• Client Support: Schedule appointments, respond to customer inquiries, send project updates, and request reviews to maintain high levels of client satisfaction.
• Administrative Organization: Maintain digital filing systems, organize contracts, assist with proposal preparation, and manage company SOPs for streamlined administrative processes.
• System Development: Identify opportunities and help create new systems and processes that improve daily operations and support the company’s growth trajectory.

The Must-Haves
• Background: Early career professional with foundational knowledge in bookkeeping or accounting principles.
• Experience: Prior experience with bookkeeping or accounting functions, proficiency in Microsoft Excel or Google Sheets, and a proven ability to learn new software applications.
• Skills: Strong organizational skills, exceptional attention to detail, excellent written and verbal communication, ability to prioritize multiple projects, and a self-motivated, dependable work ethic.
• Bonus: Experience with QuickBooks Online, construction industry knowledge, project coordination experience, familiarity with job costing, or experience with construction management software like ServiceTitan, Buildertrend, or JobTread.