Marketing Operations Specialist

Job Description

Specialist Business Project & Program Management | Pretzels, Inc

The Tone:
This is a hybrid role at Pretzels, Inc, located in Hershey, PA, requiring in-office presence Tuesday through Thursday. The company is an industry-leading snacks company known for creating moments of goodness through iconic brands. This role plays a critical part in supporting marketing investment management and overall budget operations across the business. By partnering with key stakeholders, this specialist helps ensure financial accuracy, compliance with company policies, and efficient execution of marketing budgets. The position is essential for maintaining strong financial controls and operational excellence, directly contributing to the business’s ability to manage spend effectively.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Hershey, PA

• Team: Partners with Marketing, Finance, Procurement, and Controllership teams.
• Mission: This role solves the problem of ensuring accurate financial reporting and efficient budget management for marketing investments, partnering across functions to maintain strong financial controls and operational excellence.
• Tech Stack: SAP, Ariba, Microsoft Office (especially Excel)

What You’ll Actually Do
• Budget Management: Support DME budget management activities, including accrual accuracy, purchase requisition and purchase order management, and invoice oversight.
• Financial Planning: Partner with budget owners to develop and maintain accurate annual spending plans and monthly forecasts, identifying risks as they arise.
• Compliance & Controls: Ensure strict compliance with procurement, accounting, and financial control policies, while also supporting contract and statement of work reviews.
• Invoice Processing: Manage comprehensive invoice workflows and facilitate the timely resolution of invoice approvals and system inquiries, ensuring smooth operations.
• Financial Reporting Support: Actively support month-end, quarter-end, and year-end close activities to ensure accurate financial reporting and diligent budget management.
• Process Improvement: Maintain essential process documentation, training materials, stakeholder resources, and operational reporting to drive efficiency.

The Must-Haves
• Background: This is an early career role requiring a Bachelor’s degree. Candidates should have a foundational understanding of business operations related to finance, accounting, or marketing.
• Experience: A minimum of 1 year of experience is required in areas such as marketing operations, finance, accounting, procurement, budget management, project coordination, or a closely related business function.
• Skills: Strong attention to detail, demonstrated ability to manage multiple priorities and deadlines effectively, solid financial acumen, strong collaboration and communication skills, and proficiency in Microsoft Office applications, especially Excel.
• Bonus: Experience utilizing SAP, Ariba, or similar enterprise business systems is preferred for this role.