Timekeeper

Job Description

Timekeeper | Therma

The Tone:
This is a full-time role at Therma, a leading mechanical construction firm in California. For over 50 years, Therma has redefined mechanical construction landscapes, serving diverse sectors from Biopharmaceutical to Data Centers with outstanding client service. Employing over 1,100 people across 3 regional offices, Therma is known for its open, collaborative, and fun culture, recognized as a #1 Best Place to Work. This role is crucial for ensuring the accurate recording of employee work hours and collaborating with payroll to guarantee timely and accurate compensation, supporting employees and managers by maintaining the integrity of timekeeping records.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, California (specific office location not stated)
• Pay: $25.00–$50.00 / hour
• Team: Reports to Group Payroll Manager
• Mission: Ensure accurate recording of employee work hours and timely, accurate compensation by maintaining timekeeping record integrity and compliance with policies and deadlines.
• Tech Stack: Deltek, Dayforce, UKG, ADP, Workday, Microsoft Excel

What You’ll Actually Do
• Customer Service: Provide friendly, professional, and efficient support to employees regarding timekeeping processes, assisting with entries, resolving issues, and serving as a resource for policies.
• Time Record Management: Monitor employee time submissions, review and verify accuracy, identify and resolve discrepancies, and process corrections within the timekeeping system.
• Interdepartmental Coordination: Collaborate closely with payroll, managers, HR, and other teams to ensure accurate and complete time records are submitted by deadlines and resolve escalated issues.
• Reporting & Documentation: Prepare and extract accurate time reports for Payroll, communicate submission deadlines and required corrections, and maintain documentation for audit requirements.
• Training & Compliance: Provide guidance and training to employees on proper use of the timekeeping system, promote compliance with procedures, and serve as a subject matter resource.

The Must-Haves
• Background: Entry-Level. High school diploma or equivalent is required, with additional coursework in payroll, accounting, or business administration preferred.
• Experience: Entry-level professional; preferred experience includes working with timekeeping, payroll, or workforce management systems (such as Deltek, Dayforce, UKG, ADP, Workday) and supporting employees in a customer service or administrative role.
• Skills: Excellent customer service; strong organizational skills with exceptional attention to detail; basic proficiency in Microsoft Excel; strong problem-solving and prioritization skills; ability to maintain confidentiality.
• Bonus: Advanced Microsoft Excel skills; prior experience with cloud-based timekeeping or payroll systems.