School Secretarial Assistant

Job Description

School Secretarial Assistant | Lexington County School District One

The Tone:
This is an early career opportunity at Lexington County School District One, located in Lexington, SC. As a vital part of the Instructional Services Department, this role ensures the smooth daily operation of a school office. The Secretarial Assistant provides essential administrative support, enabling teachers and administrators to focus on student outcomes. This position is crucial for maintaining an organized and efficient environment for students, staff, and the wider school community.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Lexington, SC

• Team: Reports to Principal
• Mission: Ensures smooth daily administrative and clerical operations at the school level by providing direct support.
• Tech Stack: Personal computer, word processing, e-mail, spreadsheets, electronic file management, internet, reporting and presentation software

What You’ll Actually Do
• Office Support: Provide direct secretarial and clerical assistance to facilitate daily school operations and uphold district goals.
• Communication Management: Answer, screen, and direct telephone calls, take messages, direct visitors, and schedule appointments.
• Document & Information Management: Perform various clerical duties, including filing, sorting mail, preparing copies, distributing documents, and maintaining various records.
• Data Entry & Generation: Enter and maintain computer records, generate various records and forms, and prepare letters as assigned.
• Operational Assistance: Assist with attendance records if assigned, provide backup to other office staff, and manage materials needed for daily responsibilities.

The Must-Haves
• Background: High school graduate; knowledge of Lexington County School District One Board policies and district requirements.
• Experience: Minimum of two years of secretarial experience preferred; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Skills: Personal computer experience with strong knowledge of word processing, e-mail, spreadsheets, electronic file management, internet, and reporting/presentation software; ability to communicate clearly and concisely both orally and in written communication; ability to maintain confidentiality of employee and student information.
• Bonus: Ability to access reliable transportation.