Staff Accountant – Accounts Payable Reconciliation

Job Description

Accounts Payable Associate | EAE USA

The Tone:
This is an entry-level role within the Accounting & Finance team at EAE USA. The company is seeking a detail-oriented Staff Accountant to focus primarily on accounts payable and corporate credit card reconciliation. This position is critical for maintaining accurate financial records, ensuring timely payments to vendors, and supporting strong financial controls, providing a solid foundation in US GAAP and corporate accounting practices within a fast-paced SAP environment.

The TL;DR
• Role: Early Career
• Team: Accounting & Finance team
• Mission: To process vendor invoices, maintain the AP ledger, and reconcile company credit card activity.
• Tech Stack: SAP, Excel, Concur or similar expense tools

What You’ll Actually Do
• Manage accounts payable by thoroughly reviewing, coding, and processing vendor invoices for accuracy and appropriate approvals, including performing a three-way match with purchase orders and receiving documentation.
• Maintain the accounts payable aging report, ensuring vendor payments are processed timely and accurately, and setting up and maintaining precise vendor master data including W-9s and banking information.
• Reconcile monthly corporate credit card statements against submitted receipts and expense reports, proactively following up with cardholders to collect missing receipts and correct expense coding.
• Post credit card transactions and prepare AP accruals to the general ledger with appropriate account and cost center coding, assisting with month-end close related to accounts payable.
• Research and effectively resolve vendor invoice discrepancies, payment inquiries, and past-due statements, while also supporting 1099 reporting, year-end vendor documentation, and internal/external audit requests.

The Must-Haves
• Background: Possess a Bachelor’s degree in Accounting, Finance, or a closely related field, coupled with a fundamental working knowledge of core accounting concepts such as debits/credits and account reconciliation.
• Experience: This is an entry-level opportunity designed for a recent graduate or early-career accountant seeking to build a strong foundation in corporate accounting and US GAAP.
• Skills: Demonstrated comfort and proficiency in Excel, including the use of formulas, basic pivot tables, and VLOOKUP/XLOOKUP; strong attention to detail and consistent follow-through on recurring, deadline-driven tasks; good written and verbal communication skills, including comfort in effectively following up with vendors and cardholders.
• Bonus: Prior experience or internship exposure specifically in accounts payable or expense/credit card reconciliation; exposure to SAP or another major Enterprise Resource Planning (ERP) system; familiarity with corporate card platforms such as Concur or similar expense management tools.