Administrative Assistant

Job Description

Administrative Assistant | VP Racing Fuels

The Tone:
This is an entry-to-mid level Administrative Assistant position at VP Racing Fuels, located at its Corporate Headquarters in San Antonio, Texas. VP Racing Fuels stands as a world leader in racing and performance fluids, powering champions across virtually every form of motorsport since 1975. Beyond racing, the company offers a full line of consumer products, including ethanol-free fuels and oils for outdoor power equipment, automotive lubricants, additives, coolants, and accessories, sold through national retailers. VP Racing also partners with independent operators of convenience stores, gas stations, and marinas to brand and resell its automotive performance and small engine fuel products. This pivotal role is essential for supporting multiple internal departments and ensuring the efficient operation of front office and administrative functions. The work environment at VP Racing is designed for individuals who excel with precision and speed, offering a workplace where dedication drives all activities and real opportunities for professional growth are provided within a collaborative culture focused on teamwork and success.

The TL;DR
• Role: Early Career
• Location: In-person, San Antonio, TX
• Mission: This person will ensure front office and administrative operations run efficiently while supporting multiple departments and keeping the team organized and on track.

What You’ll Actually Do
• Departmental Support: Provide essential administrative assistance to multiple internal departments, contributing to their overall effectiveness and success.
• Operational Management: Oversee and ensure the efficient functioning of all front office and general administrative operations within the corporate headquarters.
• Logistics Coordination: Professionally manage the complex logistics of various administrative duties, utilizing strong organizational and communication skills.
• Stakeholder Engagement: Establish and maintain effective and professional working relationships with employees and management across all levels of the organization.
• Problem Resolution: Proactively assist in identifying challenges that arise and contribute to providing practical, effective solutions for the team.

The Must-Haves
• Background: Entry-Level. A High School Diploma or GED is required.
• Experience: 2 years of related experience.
• Skills: Possess exceptional organizational abilities, demonstrate strong professional communication skills, exhibit meticulous attention to detail, maintain high levels of accuracy and timeliness in all tasks, and uphold proven dependability within an active work environment. The ability to establish and maintain effective working relationships across all levels of employees and management is critical.