Administrative Assistant/Receptionist

Job Description

Administrative Assistant/Receptionist | Catholic Charities Jacksonville

The Tone:
This is a part-time position at Our Lady Star of the Sea Catholic Church in Ponte Vedra Beach, Florida. This role is integral to the smooth operation of the Parish office, which serves as a central hub for parishioners, volunteers, and visitors. The Administrative Assistant/Receptionist ensures that every person who interacts with the church office feels welcomed and supported. This position directly contributes to fostering an atmosphere of teamwork and cooperation within the Parish staff and among volunteers.

The TL;DR
• Role: Administrative Assistant/Receptionist
• Type: Part-time
• Location: In-person, Ponte Vedra Beach, FL

• Team: Reports to Office Manager
• Mission: Ensures a welcoming initial experience for all visitors and efficiently supports Parish office operations through communication and administrative tasks.
• Tech Stack: Microsoft Word, Excel, Power Point, Publisher, various social media platforms

What You’ll Actually Do
• Welcome Visitors: Serve parishioners, volunteers, and visitors by greeting, welcoming, and directing them appropriately at the front desk.
• Manage Communications: Answer, screen, and direct incoming phone calls, providing basic information, and respond to general email inquiries or forward them to the correct staff member.
• Provide Administrative Support: Assist with new parishioner registrations, mass card requests, and various other administrative duties as required.
• Perform Clerical Tasks: Execute general clerical duties such as filing documents, photocopying materials, and creating ministry reports.
• Foster Collaboration: Contribute to an atmosphere of teamwork and cooperation among all Parish staff and volunteers.

The Must-Haves
• Background: Entry-level. Requires a basic understanding of Catholic Teachings and Scripture.
• Experience: At least one year of proven working experience in a similar administrative or receptionist role.
• Skills: Strong computer proficiency including Microsoft Word, Excel, Power Point, Publisher, and various social media platforms; professional written and verbal communication skills; ability to organize, multitask, and prioritize effectively; demonstrated attention to detail and thoroughness, excellent customer service, and interpersonal skills; ability to maintain discretion, confidentiality, integrity, and honesty.