Administrative Assistant – Faith Formation

Job Description

Administrative Assistant – Faith Formation | Catholic Charities Jacksonville

The Tone:
This is a full-time position at Our Lady Star of the Sea Catholic Church in Ponte Vedra Beach, Florida, supported by Catholic Charities Jacksonville. Our Lady Star of the Sea is dedicated to fostering faith development within its community. This role is crucial for providing comprehensive administrative support to the Faith Formation program, ensuring its efficient operation and clear communication with participants and volunteers.

The TL;DR
• Role: Administrative Assistant
• Type: Full-time
• Location: In-person, Ponte Vedra Beach, FL

• Team: Reports to the Director of Faith Formation.
• Mission: Owns the administrative support and communication for the Faith Formation program to ensure its smooth operation and the accurate management of participant and sacramental records.
• Tech Stack: Microsoft Outlook, Word, Excel, PowerPoint, Publisher, various social media platforms, projectors, DVD.

What You’ll Actually Do
• Support Program Development: Assist the Director of Faith Formation with outlining goals, objectives, and strategies for the overall Faith Formation Program.
• Manage Sacramental Records: Coordinate liturgical and sacramental functions, ensuring all sacramental records are accurately and timely entered in accordance with Diocesan guidelines.
• Facilitate Communication: Act as a key spokesperson for the Faith Formation Office, communicating effectively with participants, parents, volunteers, and Diocesan personnel.
• Oversee Participant Data: Input and update registration information for approximately 200 students, track weekly attendance, and record required stewardship hours.
• Coordinate Events: Assist with all aspects of yearly Vacation Bible School and sacramental retreats, including volunteer recruitment, advertising, registration, logistics, and ensuring attendee safety.

The Must-Haves
• Background: Entry-Level. High school diploma or GED required, along with a basic understanding of Catholic Teachings and Scripture, and a personal commitment to the Catholic Church and its mission.
• Experience: Experience with Microsoft Outlook, Word, Excel, PowerPoint, Publisher, and various social media platforms.
• Skills: Strong computer skills, effective organization, clear communication, and interpersonal abilities. Ability to follow instructions, multi-task, be detail-oriented, flexible, and work well independently while contributing to teamwork.
• Bonus: Higher education degree or certification in a related field preferred. Ability to use resources such as projectors and DVD equipment.