Candidate
Employer
Administrative Assistant – Administrative Office
Are you applying to the internship?
Job Description
Administrative Assistant – Administrative Office | Diocese of Allentown
The Tone:
This is a part-time position at the Diocese of Allentown, supporting the St. Joseph Center for Special Learning in Schuylkill Haven, PA. The Center is dedicated to special learning, and this role is crucial for ensuring its smooth and efficient daily operation. The Administrative Assistant provides essential support to staff, families, and visitors, contributing to a welcoming and professional environment.
The TL;DR
• Role: Administrative Assistant
• Type: Part-time (average 21 hours weekly, standard workdays Tuesdays, Wednesdays, and Thursdays)
• Location: In-person, Schuylkill Haven, PA
• Team: Reports to the Business Manager, St. Joseph Center for Special Learning
• Mission: Provides administrative and clerical support to ensure the efficient day-to-day operation of the office.
• Tech Stack: Microsoft Office (Word, Excel, Outlook)
What You’ll Actually Do
• Administrative Support: Provide comprehensive administrative and clerical support, including managing communications and scheduling.
• Office Operations: Oversee daily office functions such as processing mail, managing supplies, and assisting with basic office maintenance.
• Data & Record Management: Maintain accurate and confidential records, databases, and student/client files.
• Financial/Administrative Assistance: Support basic financial processes, including invoicing, tuition tracking, and assisting with enrollment and billing.
• General Duties: Perform additional administrative tasks as assigned to enhance overall office efficiency and support.
The Must-Haves
• Background: Entry-Level. High school diploma or equivalent.
• Experience: Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems.
• Skills: Strong organizational and time-management skills; excellent written and verbal communication skills; detail-oriented, dependable, and discreet with confidential information; ability to multitask and prioritize duties.
• Bonus: Previous administrative or office experience is preferred.
