HIGH SCHOOL ADMINISTRATIVE ASSISTANT

Job Description

High School Administrative Assistant | TETON COUNTY SCHOOL DISTRICT #1

The Tone:
This is a full-time Administrative Assistant position at Jackson Hole High School, part of Teton County School District #1, located in Jackson, WY. The district is committed to fostering a thriving learning environment for its students and staff. This vital role ensures the efficient operation of the school office, creating a positive and welcoming atmosphere for all members of the school community and the general public. The administrative assistant directly supports the school’s climate and the district’s vision.

The TL;DR
• Role: Administrative Assistant
• Type: Full-time
• Location: In-person, Jackson, WY
• Pay: $55462 yearly
• Team: Reports to Building Administration
• Mission: To provide an orderly and efficient office that creates a positive environment for the school community and public, supporting the overall school climate and district vision.
• Tech Stack: Microsoft products, Google suite, Intellilink card processing system, district student information system (PowerSchool), bookkeeping systems, Aesop.

What You’ll Actually Do
• Office Management: Provide and maintain an orderly and efficient office that creates a positive environment for the school community and general public.
• Financial Support: Process requisitions, purchase orders, credit card transactions, and cash receipts, while also running regular budget reports for the building principal.
• Staff Coordination: Monitor substitute reports daily, maintain staff records, orient substitutes, and arrange work orders for office equipment repairs.
• Student Information Management: Ensure accurate student registration, demographic data, schedules, records, and daily attendance reconciliation using PowerSchool.
• School Operational Support: Coordinate student activities, building and facility usage, manage school website communications, and assist with initial first aid needs.

The Must-Haves
• Background: High school graduation or equivalent.
• Experience: Proven strong secretarial skills in office operations, including typing, filing, office equipment operation, and professional phone handling.
• Skills: Ability to communicate clearly and positively, maintain a high level of confidentiality, demonstrate strong organizational skills to multitask and prioritize, and quickly become proficient with district information and bookkeeping systems.
• Bonus: Basic accounting experience is preferred.