Administrative Assistant

Job Description

On-Call Administrative Assistant | FWI (FedWriters, Inc.)

The Tone:
This is a part-time, on-call position at FWI, located in Camp Springs, MD. FWI, a recognized Top Workplace, offers excellent growth opportunities in a collaborative environment. This role is critical for transforming complex immigration policy into clear guidance, helping millions navigate the U.S. immigration system. Your work will empower others and shape how critical systems are understood and used at the intersection of policy, technology, and people.

The TL;DR
• Role: Administrative Assistant
• Type: Part-time, On-call
• Location: In-person, Camp Springs, MD
• Pay: $39.97 hourly
• Team: Supporting executive-level offices at USCIS
• Mission: Ensure professional administrative services for executive-level offices, helping make complex immigration policy clear.
• Tech Stack: Microsoft Office Products (Word, Excel, Outlook, Teams, PowerPoint), GovTA (or WebTA), Concur, STARS

What You’ll Actually Do
• Prepare reports, analyze data, and suggest solutions for senior level management.
• Provide administrative support including file management, phone coverage, and data entry.
• Draft documents and correspondence for professional communication.
• Schedule and coordinate meetings and events for various stakeholders.
• Prepare expense reports and manage systems for travel, budget, and other tasks.

The Must-Haves
• Background: A minimum of an Associate’s degree and three years of experience as an Administrative Assistant or Executive Administrative Assistant supporting senior level management.
• Experience: Demonstrated experience preparing reports, analyzing data, and suggesting solutions for senior level management.
• Skills: Proficiency in Microsoft Office Products (e.g., Word, Excel, Outlook, Teams, and PowerPoint).
• Bonus: Experience using GovTA for time and attendance keeping, familiarity utilizing Concur or similar travel scheduling software, and experience with STARS or similar data/record tracking.