Administrative Support

Job Description

Intern | University of Maryland Medical System

The Tone:
This is an internship at the University of Maryland Medical System. This organization is a prominent healthcare provider, dedicated to delivering comprehensive medical care and services across various specialties. This intern role is crucial for supporting diverse functional areas within a department, contributing significantly to administrative operations, and ensuring the efficient execution of projects and daily tasks. The work performed directly aids departmental productivity and supports the broader mission of the medical system.

The TL;DR
• Role: Internship
• Location: In-person

• Team: Works within various functional areas across a department, operating under direct supervision.
• Mission: To provide essential and thorough administrative support, thereby ensuring the seamless operation of departmental tasks and the effective advancement of key projects.
• Tech Stack: Microsoft Word, Excel, PowerPoint

What You’ll Actually Do
• Project Administration: Provide comprehensive administrative support for assigned projects, which includes processing reports, conducting thorough research, and gathering necessary data for various initiatives.
• Data and Information Management: Prepare and meticulously maintain relevant statistical information, ensuring accuracy and availability for departmental reporting and analysis.
• Professional Document Preparation: Support the department by skillfully preparing professional documents such as agendas for meetings, engaging PowerPoint presentations, and organized calendars for scheduling.
• Logistical and Communication Coordination: Handle essential logistical tasks including reserving rooms for meetings, arranging FedEx shipments, and placing urgent calls as needed to maintain operational flow.
• General Clerical Support: Perform a wide range of general clerical functions, such as making photocopies, accurately scanning documents, and efficiently sending faxes to support daily departmental activities.

The Must-Haves
• Background: Candidates must possess a High School Diploma or equivalent (GED). This role is specifically open to current junior, senior, or graduate students actively pursuing a major in any related academic field.
• Experience: While no specific years of prior work experience are required, applicants must demonstrate a proven track record of being detail-oriented, highly organized, and possessing excellent follow-up skills in academic or prior informal settings.
• Skills:
• Technical Proficiency: Demonstrated proficiency in using Microsoft Word, Excel, and PowerPoint for various administrative and presentation tasks.
• Interpersonal & Communication: Strong interpersonal and listening skills are essential for effective collaboration across various levels of employees and management staff, complemented by highly effective verbal and written communication abilities.
• Work Ethic & Adaptability: Must exhibit a flexible work attitude and the capability to work productively both independently and within a team environment, demonstrating the ability to respond rapidly to changes while maintaining focus on priorities.
• Learning & Multitasking: Proven ability to learn and implement new tasks quickly and efficiently, alongside the capacity to handle multiple tasks simultaneously in a dynamic environment.