Order Processing Specialist

Job Description

Order Processing Specialist | Robert Half

The Tone:
This is a contract position at Robert Half, located in Miramar, Florida. Robert Half is the world’s first and largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at excellent companies across various fields, including finance, technology, marketing, legal, and administrative support. In this critical role, you will support both the sales and accounting teams by ensuring the accurate and efficient processing of orders and invoices. This position is designed for an individual who excels in an administrative capacity, involving data entry and customer interactions.

The TL;DR
• Role: Early Career
• Type: Contract
• Location: In-person, Miramar, FL
• Team: Supports sales and accounting teams
• Mission: Ensure accurate and efficient processing of orders and invoices, providing essential support for sales and accounting operations.
• Tech Stack: Microsoft Excel, customer portals, office software

What You’ll Actually Do
• Invoice and Order Processing: Precisely upload invoices into customer portals and perform accurate data entry for sales orders and incoming invoices, ensuring timely processing.
• Sales and Accounting Support: Provide essential administrative support to the sales team, including quote entry and distribution, and collaborate with the accounting team to process credits, debits, and invoices.
• Logistics and Record Keeping: Manage shipping logistics for products to ensure accurate and timely delivery, while also maintaining organized transaction records and upholding company policies.
• Discrepancy Resolution: Assist in identifying and resolving discrepancies related to orders or invoices, ensuring smooth operational flow.
• Data Management and Communication: Utilize Microsoft Excel and other tools for efficient data management and tracking, communicating effectively with internal teams and customers for seamless order processing.

The Must-Haves
• Background: An administrative professional with a detail-oriented approach to tasks involving data entry and customer interactions. This role requires foundational knowledge in accounts payable and billing processes, along with an understanding of shipping procedures and logistics.
• Experience: Demonstrated experience in processing invoices and performing accurate order entry. Candidates should exhibit strong data entry skills with a consistent high level of accuracy.
• Skills: Strong data entry skills with demonstrated accuracy, proficiency in Microsoft Excel and other standard office software, excellent organizational and communication skills, and the ability to effectively prioritize administrative tasks.
• Bonus: Previous experience in a similar order processing or administrative support role.