Entry Level Project Coordinator

Job Description

Entry Level Project Coordinator | Nexxaworks

The Tone:
This is an early career position at Nexxaworks, a company dedicated to crafting impactful marketing solutions through a blend of creativity, strategic thinking, and innovation. At Nexxaworks, we pride ourselves on being true growth partners, helping to tell our clients’ stories and championing their success in the market. For an Entry Level Project Coordinator, this role offers an exceptional opportunity to commence a career in project management within a highly supportive and collaborative setting. You will play a vital part in assisting our project managers, gaining hands-on experience in the comprehensive planning, efficient execution, and successful closure of diverse marketing projects, contributing directly to our mission of making a real difference in the marketing landscape.

The TL;DR
• Role: Early Career
• Mission: Support project managers in the planning, execution, and closing of various marketing projects to ensure successful delivery of marketing solutions.
• Team: Reports directly to a Project Manager within a collaborative team structure, working closely with various team members and stakeholders.
• Tech Stack: Microsoft Office Suite, specifically Excel for data tracking, Word for documentation, and PowerPoint for presentations.

What You’ll Actually Do
• Project Planning & Execution Support: Provide crucial assistance to project managers across all phases of marketing projects, from initial comprehensive planning and efficient execution through to successful closing. This involves understanding project objectives and helping to structure the work required.
• Resource & Schedule Coordination: Meticulously coordinate critical project elements, including developing and maintaining schedules, allocating necessary resources, ensuring essential equipment is available, and managing the vital flow of information among all parties involved. This ensures project timelines are met and resources are optimized.
• Documentation & Record Keeping: Take responsibility for maintaining comprehensive and meticulous project documentation. This includes ensuring all project files and records are consistently up to date, accurately organized, and easily accessible to team members and stakeholders for reference and transparency.
• Stakeholder Communication: Engage in effective and proactive communication with both internal team members and external stakeholders. This involves providing timely updates on project status, gathering essential requirements, and ensuring everyone is informed and aligned throughout the project lifecycle.
• Progress Tracking & Issue Escalation: Diligently track the progress of projects, closely monitoring key milestones and deliverables. Promptly identify any potential issues or delays that may arise during the project’s course and escalate them efficiently to the project manager as needed, ensuring proactive problem-solving.

The Must-Haves
• Background: A Bachelor’s degree in Business Administration, Management, or a closely related field obtained from an accredited institution. This is an early career position designed for recent graduates or individuals just beginning their professional journey in project management.
• Experience: Demonstrated strong organizational skills and effective time management abilities, coupled with an exceptional attention to detail in all tasks. Proven capability to multitask and effectively prioritize competing demands within a professional work setting, ensuring deadlines are met and critical tasks are addressed.
• Skills: Excellent written communication abilities, enabling the clear and concise articulation of complex information. Strong verbal communication skills for effective interaction with team members and stakeholders. Proficiency in the Microsoft Office Suite is required, with particular strength expected in Excel for data tracking, Word for documentation, and PowerPoint for creating presentations.