Field Office Intern

Job Description

Field Office Intern | Not Specified

The Tone:
This internship offers an invaluable opportunity to gain hands-on experience within a field office environment, directly contributing to the successful execution of diverse projects. The company specializes in rigorous project delivery, with a core mission to achieve specific profitability targets and adhere strictly to project schedules across its various divisions. In this role, the Field Office Intern will be instrumental in providing essential administrative and organizational support, ensuring that critical project documentation is meticulously managed, communications with subcontractors are seamless, and various project management functions are supported. This direct involvement helps to ensure the smooth, efficient, and timely execution of complex projects in the field. This position is ideal for an organized, detail-oriented, and self-starting individual eager to learn the foundational elements of project administration and coordination in a practical setting, directly impacting daily operations and project milestones within a collaborative team structure.

The TL;DR
• Role: Internship
• Location: Multiple Locations (San Diego, Santa Ana, Los Angeles, New York, Hawai’i divisions)
• Mission: Assist in administration of field office to achieve project profitability and schedule goals.
• Tech Stack: CMS system, generic computer skills

What You’ll Actually Do
• Document Control: Proactively update and maintain all sets of engineering drawings, project specifications, and critical logs, ensuring comprehensive and current documentation is available for all field office operations.
• Subcontractor Communications: Prepare and manage the distribution of essential project documents to subcontractors, fostering clear communication and ensuring all parties have the latest information.
• Schedule & Progress Tracking: Assist with the continuous maintenance and updating of CPM (Critical Path Method) schedules, and contribute to determining weekly labor production quantities to monitor project progress effectively.
• Submittal & RFI Processing: Support the efficient processing of project submittals and Requests for Information (RFIs), meticulously maintaining detailed logs for both on the CMS system to ensure timely review and resolution.
• Data Management & Compliance: Input crucial data for labor cost reports and field quantity surveys, and provide assistance with Affirmative Action program documentation to support financial tracking and regulatory adherence.

The Must-Haves
• Background: Candidates should possess a degree in Engineering, Construction Management, or Architecture, either completed or currently in progress. Equivalent practical experience in a related field will also be considered.
• Experience: Demonstrated ability to accurately read and thoroughly understand technical plans and specifications is required, forming a crucial foundation for this role.
• Core Skills: Effective communication is paramount, requiring strong written and verbal English language skills for clear interaction with team members and external partners. The role also demands the ability to exercise independent judgment and exhibit a proactive, self-starting approach to tasks.
• Bonus: Prior exposure to or basic skills in estimating and scheduling are considered advantageous. Additionally, proficiency in drafting software and general computer applications would be beneficial.